Creditors and Invoicing Controller

2 weeks ago


Cape Town, Western Cape, South Africa CareerfinderZA Full time

Key Performance Area:

  • Obtain all supplier statements at month end
  • Compare to creditors ledger in Syspro
  • Account for all reconciling items
  • Ensure all tax invoices are VAT compliant i.t.o. of SARS requirements
  • Finalize creditors reconciliation statement
  • Prepare EFT requisition for payment
  • Submit to Financial Manager for signoff
  • Submit monthly cash flow requirement to Financial Manager
  • Stamp EFT requisition as paid once payment released on Banking Application
  • Prepare monthly Accrual List of all creditors
  • Follow up on all outstanding queries with operations
  • Capture and Process invoices onto Syspro
  • Process and check all freight invoices
  • Capture freight invoices
  • Ensure Customs and Duties are charged and dealt with correctly
  • Ensure what has been charged ties up to agreement with freight providers
  • Process foreign creditors
  • Captured foreign invoices
  • Check and investigate foreign currency variance
  • Check and investigate purchase price variances
  • Match invoices to GRNs and raise qiuerries for exception
  • Keep track of payment due dates and submit foreign invoices for payment when due
  • Capture foreign payments and supporting documentation onto the Banking online payment system
  • Process all monthly cashbooks (Cheque account and credit cards)
  • Ensure all invoices are processed and paid monthly
  • Ensure the GRNs stay up to date and are matched to invoices timeously
  • Ensure all Monthly Debit Order Invoices and Statements have been received
  • Assist with the preparation of the month end review
  • Assist the Financial Controller at month end with preparing GL Reconciliations
  • Ensure that the Fixed Asset Register agrees to the GL
  • Ensure that the subledger listings agree to the GL and follow up on any differences
  • Ensure all journals are printed and reviewed
  • Ensure all credit notes are printed and reviewed
  • Ensure all credit card transactions have sufficient supporting documents and are reviewed
  • Ensure Capex listing is up to date with sufficient support and is reviewed
  • BEE Report preparation
  • Purchase Orders
  • Request Quotations
  • Prepare Purchase Orders for suppliers

Minimum Requirements:

  • Diploma / NQF level 6 (Diploma course of 1 to 3 years)
  • Minimum 25 Years requirements
  • Syspro (Advantageous)

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