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Creditors Clerk

3 months ago

Cape Town, Western Cape, South Africa HotelJobs Full time

Well known inbound DMC based in Cape Town is looking for Creditors Clerk (Prepayments) to perform all relevant duties of creditor accounting procedures and controls, plus deliver key objectives and goals and establish and maintain required business processes and procedures mitigating business risk.


Please note:
they currently have a hybrid work environment of 2-3 days in the office per week. They also have flexible working hours.

Financial Operations - Creditors:

  • Organise incoming creditor invoices (both prepayment & account suppliers)
  • Check invoices for VAT compliance
  • Check invoices against vouchers and the contract rates
  • Liaise with consultants in case of internal queries and suppliers in case of external queries
  • Request missing invoices and supplier statements where required
  • Capture invoices to supplier accounts on Tourplan
  • Reconcile creditor statements on Tourplan to supplier statements
  • Prepare payments to suppliers within agreed/contracted payment terms
  • Capture payments in Tourplan once released on banking system
  • Submit proof of payments and remittances to suppliers for payments made
  • Together with the consultant, liaise with suppliers on credit notes and refunds due
  • Ensure credit notes and refunds are captured on the system and paid/offset by the supplier

Reporting - Creditors:

  • Reporting and commentary on outstanding items on creditor age analysis
  • Reporting and commentary on any vouchers that have been overcaptured on Tourplan
  • Organise and file all financial documents produced and received in a timely and organised filing system

Supplier Relationship:

  • Establish good working relationships with suppliers
  • Improve payment terms with suppliers
  • Establish and maintain good working relationships with suppliers
  • Understand monthly reports on variances; escalate critical issues to department manager
  • Identify reconciliation items and propose actions

Requirements:

  • Matric
  • A formal qualification will be an advantage
  • At least 35 Year high volume creditor experience
  • Tour or Travel experience will be an advantage
  • Must have TourPlan (Software) knowledge.