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Administrative Assistant/bookkeeper

3 months ago

Cape Town, Western Cape, South Africa Purple Sales Solutions Inc. Full time

About Us:

Purple Sales seeks a detail-oriented and organized Administrative Assistant/Bookkeeper to join our team.

In this role, you will play a crucial part in ensuring the smooth operation of our administrative and financial processes.

You will manage various administrative tasks and assist with bookkeeping duties to support our day-to-day operations.

Responsibilities:

-
Administrative Support:

  • Schedule appointments, meetings, and travel arrangements for team members.
  • Maintain accurate records and files, both electronic and physical.
  • Assist in preparing reports, presentations, agreements, and other documents.
-
Bookkeeping:

  • Maintain accurate records of financial transactions using accounting software (e.g., QuickBooks).
  • Process accounts payable and accounts receivable in a timely manner.
  • Reconcile bank statements and credit card transactions.
  • Prepare and submit invoices, purchase orders, and expense reports.
  • Assist in the preparation of financial statements and reports for management review.
-
Data Entry and Record Keeping:

  • Enter data accurately into databases and spreadsheets.
  • Ensure confidentiality of sensitive information and compliance with data protection regulations.
-
General Support:

  • Provide general support to the team as needed, including assisting with customer inquiries, and resolving administrative issues.
  • Collaborate with other departments to streamline processes and improve efficiency.
  • Perform other duties as assigned by management.

Requirements:

  • Proven experience as an administrative assistant, bookkeeper, or similar role.
  • Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication skills, both verbal and written.
  • Ability to multitask and prioritize tasks in a fastpaced environment.
  • Knowledge of basic accounting principles and procedures.
  • An associate degree or higher in accounting, finance, business administration, or a related field is preferred.

Our Values

  • Purple is our favourite colour, which means we think of others before ourselves we are here to help our clients and teammates grow faster.
  • Empathy and being supportive are at the core of our values.
  • Leveraging proven processes and methodologies is at the core of our success.
  • Your professional growth is essential to us.

Culture

  • Your initiatives are valued.
  • Teamwork is predominant.
  • Results matter and are rewarded.
  • Constantly learning from our vibrant business environment.

Benefits:

  • Competitive compensation commensurate with experience.
  • Opportunity for growth and advancement within the company.