Human Resources Representative

2 weeks ago

Cape Town, Western Cape, South Africa P3 People Full time
Job Description/Specification

Human Resource Representative

JOB SUMMARY

Responsibilities & Duties


The responsibility of the HR Representative is not exhaustive and may change from time to time as decided by Management.


People Responsibility:

  • Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
  • Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
  • Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
  • Plans and supports companywide information meetings such as open enrolment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
  • Conducts or assists with record audits and mandatory reports, which may include I9 audits, EEO1 filings, payroll audits, and other compliance reviews.
  • Performs other duties as assigned.
  • Adhere to admin deadlines in submitting documents and reports:
  • Performance Management documents for all teams in the branch
  • Resource Management for the branch
  • Warnings and hearing tracker
  • Suspension and dismissal trackers
  • Attendance reports etc.

Key Performance Measures:

Various HR reports

Meeting timelines on report submissions

Maintaining employee records

Personnel management (absenteeism, late coming, managing staff issues)

Knowledge, Skills and Abilities

  • Excellent communication and interpersonal skills
  • Knowledge of labour regulations and HR practices
  • Exceptional organising skills
  • Highly organised and detailoriented.
  • Experience in handling employee grievances
  • Experience in dealing with Unions, CCMA, Labour Court and the Department of labour.
  • Proficient in MS Office (esp. Powerpoint and Excel);
  • Good problemsolving skills
  • Prior knowledge of different HR software is an advantage
  • Ability to meet business timelines and handle pressure
Specification

Position:
HR Rep

Start Date:
Immediate

Employment type:
Temporary (Contract Based)

Branch:
P3 People

Job Type:
Temporary

Contract length: 5 months

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