Enforcement and Exemptions Administrator

2 weeks ago


Midrand, Gauteng, South Africa SACAA Full time

COORDINATION OF ENFORCEMENT UNIT ACTIVITIES

  • Schedule and facilitate the dates and venues of meetings
  • Develop the agenda of meetings
  • Preparation of meeting packages for discussion
  • Drafting of minutes for the meetings
  • Distribution of minutes to all members
  • Followup on further activities required by members
  • Coordination of inputs received from members

ADMINISTRATION

  • Coordination of enforcement training
  • Perform any administrative function for Legal and Aviation Compliance as delegated by management

MAINTAINING OF FILING SYSTEMS AND REPORTS FOR THE ENFORCEMENT UNIT

  • Appropriate filing of all incoming documents and information
  • Update and maintain Enforcement registers (electronic and manual) accordingly
  • Update and maintain the Enforcement filing system (electronic and manual) appropriately
  • Ordering of stationery for the filing system and the Enforcement Unit
  • Maintaining the stationery levels and distribute relevant stationery to members of the Enforcement Unit
  • Prepare monthly reports detailing all enforcement cases and decisions taken and their status of completion
  • Refer, track and report on cases for debt collection (unpaid fines after 60 days)

COORDINATING DESIGNATION OF INSPECTORS

  • Receiving, copying and filing of all designated inspector documents
  • Update and maintain the designated inspector's register
  • Dispatch inspector documents to relevant departments for implementation
  • Receiving, copying and filing of outgoing designated inspector documents
  • Update and maintain the outgoing register accordingly
  • Maintain the register of terminated authorised officers / inspectors and ensure safekeeping of the returned authorised officers' cards and black books

INTERNAL AND EXTERNAL LIAISON WITH STAKEHOLDERS

  • Liaise with internal clients and followup on requested information
  • Distribution of requested information to relevant enforcement specialist.
  • Ensure that all requested files are returned and filed accordingly
  • Liaise with outside stakeholders
  • Distribution and filing of received information appropriately

EXEMPTIONS

  • Log incoming exemptions
  • Register and update exemptions in the Exemption register.
  • Keep records and evidence of all decisions for exemptions.
  • Coordinate the publication of exemptions as required on the CAA website

Minimum Qualification:

  • Grade 12 and Administration or Secretarial Diploma

Ideal Qualification:

  • Degree in Administration

Experience:

  • 3 years Office Administration
  • Exposure to aviation operations would be advantageous
**Closing Date: 07 May 2023

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