Receptionist/administrator - Cape Town

3 weeks ago


Cape Town, Western Cape, South Africa Securitas SA (Pty) Ltd Full time

Job Summary/Function
To effectively and efficiently perform all administrative tasks/ requests from the Operations Manager.

Duties

  • Retail Database
  • Assisting with the annual update of the retail Database and capturing information


Post
  • Clearing out the post box at specific times during the month


Short Postings
  • Checking and reporting on short postings on a daily basis, whilst recording it in on an Excel Spreadsheet.
  • Board Reports: Compiling and Delivering quarterly reports


Control Room Relief
  • As and when required
  • Minutes: Recording minutes of meetings as and when required.
  • Special meetings: Offering assistance to the Ops Manager as and when required.
  • Meetings: Set up and receiving of visitors, which includes catering, tea/coffee etc
  • Printer: Toner refill / errors / special printing
  • Filling up of paper in Copy machine: Every morning
  • Deliveries / Collections / Purchases
  • At the request of the Exec Manager and Operations Manager
  • Daily fill up of kitchen requirements


Receiving monthly supplies
  • Tea, Milk, Coffee, Paper etc
  • Weekly washing of vehicles reporting when this takes place


Caravan licensing
  • Renewed on an annual basis in September
  • Control Room checks / caravan checks / equipment checks
  • Reporting any issues requiring attention to the Ops Manager
  • Switchboard: Answering of switchboard


Fire extinguisher servicing
  • Serviced on an annual basis

Minimum Requirements

  • Matric/Grade 12
years' experience in an administration role

  • Outstanding organizational, administration and coordination skills.
  • Committed and reliable
  • Excellent verbal & written communication skills
  • High proficiency in MS Office


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