Mice Project Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Private Safaris Full time

Job Purpose:

To effectively quote, manage and execute all meetings, incentives and events in Southern Africa for Kuoni Destination Management.

Key responsibilities:

  • Prepare customized proposals based on client brief including intensive research into products available to tailor make a proposal
  • Quoting of correct costing in Excel and Tourplan according to company guidelines with a detailed and creative description of proposed itinerary and services
  • Implement ground arrangements & domestic / regional reservations for programs including the booking of venues, décor supplies, technical suppliers etc.
  • Negotiate with relevant suppliers for special rates in order to obtain business
  • Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
  • Management of financials pertaining to the event
  • Input all relevant data into Tourplan or any other software used to sell our products
  • Keep an uptodate list of additional freelance staff for events e.g. to man a hospitality desk
  • Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
  • Onsite management of actual event including meet & greet, checkin, function management, conference coordination, transport facilitation etc
  • Compile detailed cost analysis and final invoicing
  • Keeping updated suppliers lists and contact details
  • Travel nationally / regionally if required

Additional responsibilities:

  • Maintain good product knowledge of hotels, convention venues and services and maintain close working relationships with the relevant personnel.
  • Keep up to date with product changes
  • Produce the quality of service expected from Kuoni Worldwide
  • Demonstrate good communication skills and customer care
  • Constantly promote a positive image of the company internally and externally

Job Type:
Permanent

Salary:
From R1.00 per hour

Application Question(s):

  • Ability to work under pressure / deadline driven targets
  • Travel nationally / regionally if required
  • Please advise what is your salary expectation?
  • Please advise what is your availability to start?

Experience:

Events Management: 5 years (required)

Willingness to travel:

  • 50% (preferred)

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