Project Administrator

Found in: beBee S ZA - 2 weeks ago


Limpopo Polokwane, South Africa Wood Full time
Wood’s job vacancy, Career and Recruitment

Job title : Project Administrator – Pietersburg jobs in Limpopo

Job Location : Limpopo, Polokwane

Deadline : April 26, 2024

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JOB DESCRIPTION

This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.

RESPONSIBILITIES

Assists project team with day-to-day support of the project or site  Organizes and expedites flow of work through project or site and initiates follow up action  Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures  Assists with setup, development and coordination of site-specific PMP and PIFs  Sets up and maintains hard copy and electronic site file directories  Issues and approves access to shared project drives and websites  Ensures the correct functioning of facilities, office and/or business support services.  Performs clerical, administrative and general office duties including transcription, typing, and recording  Ensures reports and documents follow company and project standards and quality  Manages project specific forms and instructions  Coordinates, schedules and prepares information for meetings and appointments • Assists field operations with completion of daily time sheets  Assists with onboarding/orientation of personnel  Assists with internal and external project audits  Arranges travel, accommodations and car rentals  Prepares letters and memoranda for manager’s review  Gathers data and material information to be billed  Scans, emails, answers phones, makes copies

Qualifications: 

High school education or equivalent is preferred. 

Knowledge, skills and experience: 

Five years of project/admin experience in the Engineering and Construction industry desirable. At least 7-10 years of project/admin experience  Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook  Oracle experience a plus  Ability to correspond and interact with others in a courteous and professional manner  Possess good organizational skills  Self motivated to learn  Bilingual a plus  Must have valid Driver’s License 

Personal attributes: 

Exceptional organisational skills  Effective organization & planning skills  Ability to handle multiple tasks and changing priorities in a fast paced environment  Understands and controls one’s emotions with empathy for others  Use effective verbal and written communication skills  clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to  understand others perspectives.  Uses initiative and a proactive approach to problem solving  Commitment to continuous improvement  Demonstrates commitment to Wood Values, Visions & Behaviour

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*Project Administrator – Pietersburg in Polokwane


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