ICT Coordinator

Found in: beBee S ZA - 1 month ago

Gauteng Johannesburg, South Africa The Aurum Institute Full time
The Aurum Institute’s job vacancy, Career and Recruitment

Job title : ICT Coordinator (Asset Control) – Parktown jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : April 27, 2024

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Overview

Managing of all ICT Storerooms Reception (New Hardware) Dispatch (Ready for Collection / Repairs) Long Term Storage Process requests for loan assets & or spare assets. Log calls for loan devices (Laptops, Desktops, Tablets e.g.) Capturing of assets and uploading of all ICT Hardware Documentation on Asset Management System. Verification of all collections returns and configurations. (ACF’S & ARF’S & Configuration Forms) Stock Take of all assets. Notifying staff on ICT Hardware that is ready for collection. Reporting (Asset Management System) – when needed. Vendor Verification of paperwork against hardware received. Hardware Lifecycle Management (See Daily Duties)

Daily Duties

Deliveries

Tagging assets once delivered Marking/Labelling all assets delivered Putting assets on the relevant shelves Marking Invoices (Name of order & asset tag) Capturing assets on Asset Management System Scanning invoices to ICT Asset control Updating Invoice Report/Spreadsheet (for Weekly ICT Asset Control Meeting) Filing invoices.

Set Ups (Technicians)

Technicians to request hardware for set up Assets to be retrieved from storeroom and an Asset Configuration Form needs to be done with the relevant details Assets given to technicians with the relevant paperwork Once the technicians are done, the assets needs to be put in the storerooms on the relevant shelve (e.g. Ready for Collection) Configuration form to be completed and send to ICT Asset Control to verify. Update Asset Management System Print verified form and attach to original form & file

Collections

Getting assets ready for collection Complete an Asset Collection Form (ACF) – user to sign the ACF before receiving asset Send ACF to ICT Assest control for verification (with copy of the users ID/License) Update Asset Management System Print verified form and attach to original form & file Updating Asset Collection Report/Spreadsheet (for Weekly ICT Asset Control Meeting)

Returns

If user returns an asset, an Asset Return Form is completed for the user to sign Mark/Label the returned asset and put on relevant shelve Send ARF to ICT Asset control to verify (with copy of ID) Update Asset Management System Print verified form and attach to original form & file Updating Asset Return Report/Spreadsheet (for Weekly ICT Asset Control Meeting)

Requirements

Education

Grade 12 or equivalent SharePoint Fundamentals

Advantageous

Office Administration Certificate Business Administration Certificate SharePoint foundation certification

Experience

At least 3 years’ experience in a senior Coordinator/Asset Control officer position Understanding of Donor Funded environments

Requirements

Own Car Valid Drivers Licence Basic Computer skills Basic Microsoft Office (Level 1-2) PowerPoint presentation skills SA Citizen or valid work permit to work in South Africa Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required Willing to work overtime

Advantageous

Intermediate computer skills Intermediate Microsoft Office (Level 2-3)

*ICT jobs in south africa

*ICT Coordinator (Asset Control) – Parktown in Johannesburg

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