National Project Coordinator | G4S Secure Solutions | Head Office, Centurion

Found in: beBee S ZA - 1 month ago

Head Office Centurion, South Africa G4S Full time

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.


Job Introduction:

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a National Project Coordinator based at our Head Office in Centurion, reporting to the National Operations Manager: ESS 

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a National Project Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.


Role Responsibility:

Management of Financial Administration for Projects & Technology department

  •  Consolidation of monthly invoices received
  •  Follow-up with 3rd parties and vendors
  •  Taking delivery of orders
  •  Reconciliation of costs of project, petty cash,Technology Supplier Payments
  •  Keep track of billable hours
  •  Assist AR & AP with client & supplier order/invoicing queries
  •  Meet with suppliers for account & invoice queries

Quality Assurance

  • Skycom stock sheet allocations
  •  Check regional stock sheet allocations
  •  Monitor month end invoicing to meet forecast

Effective management and control of regional and site assets

  •  Maintenance of stock levels – transport, ordering, purchasing
  •  Manage procurement process from placing orders, to generating POs
  •  Distribution of stock as required and ordered
  •  Maintenance of stock database

Procurement

  • Sourcing, negotiation, contract management and supplier relationship management.

  • Sourcing of quotes from a minimum of three (3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.

  • Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.

  • Assist with maintenance of equipment and disposal, transfer of equipment between regions

Asset Management

  • Compiling a combined inventory from all sites in the region.

  • Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register.

  • Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations

  • Asset life cycle and ancillary cost management

Effective Project Administration, Deployment and requirements

  •  Logistics as needed for projects: Request Accommodation, Flight and car rental quotes
  •  Process travel on Travelit for approval
  •  Import and customs clearing for project stock
  •  Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit
  •  Compile and maintain project plan
  •  Liaise with management over bottlenecks and requirements
  •  Review project profitability
  •  Assist with Project spill over in all regions

Effective E-Works Administration

  •  Load jobs and communicate with the Skycom General Manager and Sales Person action
  •  Task Software support and Developers
  •  Load purchase orders
  •  Send invoices for GRV
  •  Prepare SOQ for invoicing to clients
  •  Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks
  •  Process completed Job Cards for Request For Order & No Charge Quotes
  •  Load client & suppliers

Ad Hoc

  •  Process EFT payments to suppliers
  •  Assist with out of country shipping for projects
  •  Arrange and conclude shipping inspections for customs
  •  Process vendor applications for Clients & suppliers

Health and Safety

  •  Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.
  •  Participate in safety forums created by company for example safety meetings and safety talks
  •  Report all safety incidents to the relevant people
  •  Discuss all safety incidents on all levels
  •  Follow-up on any activities assigned through safety meeting/committee/representative/management
  •  Attend safety education and refresher programmes
  •  Comply with safety policies and procedures at workplace
  •  Distribute safety information as and when required
  •  Wear protective clothing all the time


The Ideal Candidate:

Qualifications and Experience

  •  Grade 12
  •  Relevant Tertiary Qualification recommended
  •  2 Years Projects Experience in a similar role (advantageous)

Skills and Attributes

  • Computer Literate (MS Office & ChromeOS)

  • Financial Acumen

  • Delivering strategy & objectives

  • Driving change

  • Leading people

  • Delivering performance

  • Working with complexity under dynamic circumstances

  • Managing professionally

  • Customer thinking

  • Collaborating and cooperating

  • Excellent Time Management skills

  • Awareness of the market environment

  • Excellent Communication (written and verbal)

  • Supporting and working with others

  • Delivering 

  • Excellent Customer Service

  • Understanding the organisational environment

  • Attention to detail

  • Work under pressure


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