Purchasing Officer: Butterworth, Eastern Cape

Found in: beBee S ZA - 1 month ago

Eastern Cape, South Africa Doctors Without Borders Southern Africa Full time
Doctors Without Borders Southern Africa’s job vacancy, Career and Recruitment

Job title : Purchasing Officer: Butterworth, Eastern Cape jobs in Eastern Cape

Job Location : Eastern Cape,

Deadline : April 22, 2024

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SUMMARY OF THE POSITION 

Doctors without Borders seeks to employ a suitable qualified Purchasing Officer to join the team in Butterworth. Performing the day-to-day purchasing activities in a particular supply office (project level) according to MSF protocols and standards in order to ensure the optimal running of the mission/ project. 

OVERALL RESPONSIBILITIES

MAIN RESPONSIBILITIES  

Carries out the purchases of a supply office based on purchase documents issued and manages the administrative and accounting procedures related to purchasing. Constantly assess the local market, seek products and suppliers that offer the best value for money, and negotiate prices.  Responsible for follow-up of local purchases by updating purchase order follow-up sheet on a monthly basis.  Prepare orders, encoding in Unifield, seek validation from content responsible within the project. Generate and prepare local purchase lists/orders in Unified.  Settles advances to the finance department daily/weekly with clear commitment documents.  Check if internal Requests (IRs) have the necessary information for processing.  Follow up on requests in Unified and process after validation.  When it is required, check with technical staff for clarification of requests.  At the line manager’s request, different quotations from suppliers should be obtained according to the Doctors Without Borders Purchasing policy.  Place purchase orders to pre-selected suppliers with whom prices have been agreed.  Manage the administrative and accounting procedures related to purchases: complete purchase orders, check delivery notes (against orders), etc.  Assists in the reception control process  Request invoices or receipts for all purchases without delay, check they are correctly filled, and translate information written in the local language before approval.  Responsible for filing documents, correspondence, and other papers relating to supply in the Project and the archives. Monthly feedback to clients on backorders, stock status to project supervisors and line manager

GENERAL REQUIREMENTS: 

Education: 

Essential: National diploma or professional qualification in Purchasing, Supply Chain or related fields 

Experience: 

Essential: Minimum 1 year’s experience in Supply chain  Unified or similar experience is essential.  Proficient computer skills, including MS Word, PowerPoint, and Excel  Desirable: previous experience in a similar job profile within the NGO sector  Ability to work in a multi-disciplinary team environment Ability to work independently, show initiative, time management and problem-solving skills.  South African citizenship or a valid work visa is a must  Language: Fluency in English (Read & Write)

TO APPLY: 

Please email a one-page motivation letter, your comprehensive CV with details of 3 contactable referees to the email or hand deliver to Doctors Without Borders, 46 Scanlen Street, Butterworth, between Monday- Friday, 08h00- 16h00

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