Maintenance Administrator

2 weeks ago

Cape Town, South Africa Shoprite Full time

Purpose of the Job

The purpose of the Maintenance Administrator is to ensure the safe and efficient operation of our aircraft fleet by scheduling, coordinating, and managing all technical and financial activities in line with the South African aviation regulations. The role also involves managing a database of maintenance records, managing inventory, analyzing maintenance data, whilst collaborating with maintenance technicians, pilots, and other stakeholders to ensure that all maintenance tasks are completed on time and high quality standards to minimize aircraft downtime, reduce costs, and ensure the safety and reliability of our aircraft fleet to the highest value. The role also involves managing the financial operations of the Aviation company to ensure that all financial and operational information is provided accurately and timeously. The ideal candidate will have a keen attention to detail, excellent organizational skills, exceptional communication skills to work with different stakeholders, and knowledge of aircraft systems and maintenance protocols.

Job Advert Details Job CategoryOther Job Objectives

Technical Coordination
• Schedule and coordinate all maintenance, inspections, and repairs for the aircraft fleet.
• Ensure the timely completion of all mandated tasks and accurate documentation by working closely with maintenance technicians.
• Monitor the progress of maintenance activities and provide timely updates to relevant stakeholders.
• Stay up to date with South African aviation regulations, guidelines, and industry best practices to ensure that all maintenance activities adhere to local standards.
• Maintain meticulous records of all maintenance operations to meet regulatory obligations.
• Manage a comprehensive database of maintenance records, service histories, and inspection reports for each aircraft.
• Act as a bridge between maintenance technicians, pilots, and management to ensure open communication of maintenance schedules, priorities, and updates.
• Collaborate with external suppliers and vendors to secure aircraft parts and maintenance services.
• Manage the inventory of aircraft components, tools, and equipment.
• Analyze maintenance data to identify trends, areas for improvement, and opportunities to reduce aircraft downtime.
• Contribute to the formulation and management of the maintenance budget to ensure that expenditures align with approved allocations.

Financial Administration
• Assist with daily financial operations, including accounts payable and receivable.
• Assist with the preparation of financial and operational reports for management.
• Work collaboratively with other teams to ensure financial information is integrated into decisionmaking processes.
• Preparation of financial documentation, such as invoices, contracts, and purchase orders

Qualifications

A degree or certification in aviation management or related fields – (beneficial). 
Certification in finance, accounting, or a related field – (desirable).

Experience

+3 years’ experience in aviation maintenance administration – (essential).

Knowledge and Skills

Proficiency in using maintenance management software, databases, and Microsoft Office Suite -(essential)
Familiarity with South African aviation regulations and their implications on maintenance activities - (essential)
Strong analytical skills to derive insights from maintenance data - (desirable)

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