Admin Clerk: Learning

Oceana Group Limited is looking for a Admin Clerk: Learning & Development. The incumbent will provide support to the Maritime Academy, Learning & Development team in Coordination of training specifically on the West Coast (Lucky Star Operations, St Helena Bay and Amawandle Pelagic, Laaiplek)

Location: This position is based in St Helena Bay.

Key Responsibilities:

Maritime Academy Coordination

• Providing support to the Maritime Academy team members.
• Coordinate all agreed functional and operational training plans for the Academy under the guidance of the L&D Specialist
• Effectively, accurately, and timeously coordinate the logistics for learning activities, events and conferences which may include but will not be limited to:
  • Training calendar
  • Internal or external venues
  • Learning material, tools and equipment
  • Flights, transportation, and accommodation
• Order and track training materials, equipment, and catering
• Communicate all training initiatives effectively and timeously with all learning stakeholders
• Acting in the role of a learning ambassador and advisor to team members by providing necessary information timeously
• Assist with the full invoice process to ensure suppliers are paid timeously and within budget
• Drive continuous improvement and self-development
• Manage relationships with internal & external stakeholders

Reporting

• Update training records on the Learning Management System and other required databases regularly (minimum monthly).
• Generate, track, and maintain learning reports, licences, certificates and records 
• Provide assistance with the completion of monthly reports that fall within the Academy.

Knowledge, Skills and Attributes

• SAP experience an advantage
• High degree of current technical knowledge
• High degree of accuracy
• Excellent Interpersonal communication skills
• Ability to apply initiative, good judgement and creative thinking
• Meticulous attention to detail
• Good business acumen
• Ability to work under pressure and be dead-line driven

Required Qualifications

• Matric is essential, a relevant tertiary qualification is beneficial
• Minimum of 2 to 3 years of proven experience in a similar role
• Knowledge of the Skills Development Act, Skills Development Levies Act and Broad-Based Black Economic Empowerment is advantageous