Payroll Administrator

4 weeks ago


Johannesburg, South Africa Level-Up Full time

Overview

The Payroll Administrator ensures accurate and timely employee payments by processing timesheets, reconciling hours and wages, managing payroll systems, and addressing discrepancies.

Responsibilities

  • Ensuring employees are paid accurately and on time, regarding all payroll related administration
  • Assist with conversions of timesheets/schedules if necessary ensuring accuracy & attention to detail
  • Re-check clock numbers & Job Titles for accuracy
  • Liaise with site supervisors/operations manager/external stakeholders regarding payroll discrepancies if necessary.
  • Processing payroll timesheets/schedules batches into payroll system
  • Reconcile hours & wages paid from upload
  • Reconciliations (Hours/Earnings/ Ded/Net pay) to be compiled accurately before handed to directors for signature
  • Manage schedules received from clients to ensure timely capturing of all expected wages.
  • Attend to regular pay queries promptly
  • Attend to BCEA Leave & Sick queries promptly and update leave/sick on payroll system
  • Ensure pay slips are generated and available for Operations department on time
  • FIHRST administration and liaise with Finance department on payments
  • Manage wage Payment file from payroll and send to finance department for payment (ABSA)
  • Sanlam payroll & benefits administration Process/Manage updating Sanlam website, adding new employees and removing terminated employees, ensure that total balances back to payroll with final reconciliations, submission & payment
  • D-Form (NBCRFI submissions) Capture changes i.e. Shifts, wages, categories of staff, and general maintenance as required Manage final reconciliations, submission & payment
  • Assist with monthly NBCRFI audit
  • Ensure correct monthly Third Party processing / payments / reconciliations Garnishees, Maintenance
  • Ensure correct monthly Union reconciliations, submissions, and payment
  • AOD (Acknowledgement of Debt) processing loading AODs & recoveries
  • Ensure any advances are recovered
  • Sleepout processing monthly
  • Manage Stop Further Entry / Rolling of companies
  • Manage Pay on Hold, Severance Pay, and unpaid wages
  • Ensure timely distribution of IRP5s at Tax Year End
  • Assist with year-end audit
  • General administration & filing associated with duties
  • Adhere to company policies & procedures associated with duties

PROBLEM SOLVING

  • Overcoming obstacles to achieve goals
  • Ability to predict and resolve problems before they occur
  • Reporting back to your supervisor/manager should the problem be difficult to resolve

CUSTOMER FOCUS

  • Ability to ensure customer satisfaction by gathering information to ensure that the company delivers excellent customer service at all times

PLANNING AND ORGANIZING

  • Constant attention to detail and accuracy
  • Ability to communicate effectively
  • Ability to manage time effectively
  • Ability to prioritize tasks in accordance with the job description

CONFIDENTIALITY AND INTEGRITY A NECESSITY

  • Ability to uphold any confidential company information
  • Ability to uphold a professional attitude towards the staff and clients of the company at all times
  • To be trustworthy and honest with your employer at all times

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