Programme Coordinator

3 weeks ago

Sandton, South Africa TalentCru Full time

Coordination of the predefined governance structures to ensure operational efficiency and impact.
To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
Responsible for providing administrative support to the team to ensure efficient running of the office.
To be the point of reference for all queries, requests or issues and be an integral part of the unit.
Qualifications:Â
Degree in Economics, Public Policy, Business, or Engineering
 Honours degree or international qualifications will be an advantageÂ
Experience:
4 - 8 yearâ€TMs experience in a similar role
Previous work experience for government (+5 years) and private sector (+4 years)
Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
Evidence of previous coordinating roles fulfilled.
Understanding of the JET investment and implementation plan
Understanding of global decarbonization agenda and SA role
Understanding of government processes and how to navigate.
Understanding of contracting and institutional agreements.
Previous experience working with the following government departments – Department of
Trade, Industry and Competition, Department of Transport, National Treasury, Presidency,
Depart. of Environmental Affairs.
Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
Effective, versatile, and action-oriented.Â
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Financial / Shareholder Returns:
Process the departmentâ€TMs expenditure and / or invoices.
Keep appropriate record and regularly report on expenditures.
Actual vs Budget monitoring and reporting
Internal / Operational Processes
Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
Ensures effectives of councils and workstream and other meetings.
Responsible for agendas for meetings
Responsible for preparing meeting minutes (within 7 calendar days of meetings)
Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for  NEV
GH Implementation program
Continually improves the process of coordination with stakeholders
Supports Workstream lead organizations with secretariate functions
Assist in the preparation of presentations for meetings
 Maintain organogram of program structure
Support the NEV and GH2 council chairperson
Responsible for stakeholder data base
Track action items and report of status at meetings
Alert Programme lead of action items off-track
Supports technical expert panels/advisory bodies with secretariat functions
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Customer Focus
Stakeholder Management:
Provide professional administrative support to the team,
Provide an efficient customer service to both internal and external customers
Learning, Leadership
People Growth:
Manage own development to enhance own competencies
Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
Solutions Driven, Accountability and Innovativeness.
Technical/Functional Competencies:
MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams)
Data management and dashboards
Presentation skills
Attention to detail
Excellent time management skills
Ability to multi-task
Good verbal and written communication skills
Behavioural Competencies:Â
Interpersonal skills
Good ethics, integrity, and high level of professionalism
Confidentiality because of the nature of the work
Communication skills (both written and verbal)
Ability to multi-task and thrive under work pressure

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