Receptionist / Office Administrator

2 weeks ago


Johannesburg, South Africa Alinta Tech Solutions Full time

Key Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, and forward incoming phone calls
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Manage the reception area, including keeping it tidy and presentable
  • Provide basic and accurate information in-person and via phone/email
  • Order front office supplies and keep inventory of stock
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Office Administrator Responsibilities:

  • Assist in managing office supplies and equipment
  • Maintain a clean and organized office environment
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage agendas, travel arrangements, appointments, and meetings for senior management
  • Support bookkeeping and budgeting procedures (e.g., invoices, petty cash)

Executive PA Responsibilities:

  • Act as the point of contact between executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages, and routing correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data

Requirements:

  • Proven work experience as a Receptionist, Office Administrator, or Executive PA 
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Hands-on experience with office equipment (e.g., fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks


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