Personal Assistant

2 months ago


Benoni, South Africa Ann Swann Personnel (Pty) Ltd Full time
Fixed-term Assignment: 2 months (Potential for a permanent role in January 2025)

Are you a young, fast learner eager to grow in a thriving industrial company? We are seeking a dedicated Personal Assistant (ages 18-25) to join our client, a leader in supplying and servicing induction smelters and induction heating equipment. This position offers full training and hands-on experience in a variety of administrative and operational tasks.

What You’ll Do:
  • Act as the point of contact between clients and staff.
  • Provide administrative assistance to the team.
  • Assist in sending customer invoices and statements monthly.
  • Manage appointments, itineraries, VISA applications, and travel arrangements (flights, accommodation).
  • Source and procure office supplies; handle and manage service providers and suppliers.
  • Maintain the office filing system and ensure orders with local suppliers are placed and followed up on.
  • Gradually take on more responsibility in supporting operational processes as you settle into the role.

What You’ll Need:

  • Professional, well-spoken, and presentable.
  • Excellent organizational and problem-solving skills, with strong attention to detail.
  • Ability to work under pressure and meet deadlines while maintaining a positive attitude.
  • Proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software like Xero is a bonus.
  • Strong numerical skills and ability to handle administrative tasks with efficiency.
  • A valid driver’s license and access to your own transport.

Bonus Skills:

  • Prior experience in office administration is beneficial but not required.
  • Ability to work independently, manage tasks to completion, and adapt quickly to new systems and processes.

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