Operations Secretary

4 weeks ago


Johannesburg, South Africa Telebest Full time

Our client has an opportunity available for an Operations Secretary based in Ormonde.

Requirements:

  • Matric
  • Administration qualification would be advantageous.
  • 5 to 10+ years’ experience in the role of a secretary for an executive level of management.
  • Above average communication, administration and computer literacy skills.
  • Must have own reliable vehicle.
  • Retail background or back-office administration experience would be advantageous.
  • Basic accounting knowledge- preferable.

 

Responsibilities:

 

  • Manage the Operational Teams’ daily, weekly and monthly diaries when required.
  • Execute Personal Assistant Duties for the Directors of the business as specified.
  • Execute processes on logistics management, time management and deadline driven approach.
  • Ensure that the reminders on deadlines are set and followed up on.
  • Manage bookings of travel, logistics of couriers, deliveries of service providers, etc.
  • Manage invoicing and quotations from suppliers or third parties for approval.
  • Manage the accommodation and travel of the Operations Team.
  • Ensure compliance on legal issues, insurance requirements and governance.
  • Answer all calls coming in through the Switchboard.

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