Expediting Administrator

Our Client is looking to employ a Expediting Administrator based in Vereeniging, Gauteng.

Objective of the Job:

Under the general direction of the Expediting Manager. You will be Responsible for the on-time delivery of Radio-actives and general equipment through the co-ordination of Utilising key tools (such as TIMS) and ensuring that relevant Regulatory and Legal reporting and documents are completed in a satisfactory way so dispatching can be carried out efficiently and effectively.

Qualifications and Experience:

• Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
• SAP One experience (Inherent Requirement)
• Excellent MS Office skills, particularly Excel at an Advanced level
• Strong knowledge and experience of administrative processes
• Excellent communication, interpersonal, team, and organisational skills
• Demonstrates a high degree of integrity and discretion
• Responsive team player with the initiative to work in a fast-paced environment
• Logistics experience (Exports and Imports)
• 3 years' experience in a similar working environment

Key Responsibilities:

• Expediting:

  • Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they stay on schedule and meet delivery deadlines.
  • Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide delivery updates.
  • Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly to meet customer requirements.
  • Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite production or delivery, including negotiating faster production schedules or shipping options.
  • Documentation: Ensure all necessary documentation (purchase orders, invoices, shipping documents) is accurate to facilitate the smooth flow of goods.
  • Quality Assurance: Collaborate with quality control teams to ensure expedited products or services meet quality standards and specifications.
  • Problem Resolution: Identify and address any issues that may delay orders, such as production delays, supply shortages, or transportation problems.
  • Customer Communication: Keep customers informed about the status of their orders and address any changes in delivery dates or inquiries.
  • Process Improvement: Continuously assess and improve expediting processes to increase efficiency and reduce last-minute rush orders.
  • Collaboration: Work closely with departments such as procurement, logistics, and production to ensure a seamless flow of information and materials.
  • Compliance: Ensure all expediting activities adhere to relevant laws, regulations, and company policies.
  • Drive on-time delivery to customers.

• Order Management:

  • Receive sales orders from customer service and ensure delivery dates and dispatch information are correct.
  • Send order confirmations to customers and update the open orders sheet.
  • Communicate with Internal Sales and customers regarding order status.
  • Coordinate with stores to ensure goods are dispatched on time.
  • Work with Buying, goods receiving, and pre-packaging teams to get goods to stores.
  • Collaborate with Dispatch to get goods to customers.

• Logistics Coordination:

  • Maintain clear communication with all departments during order expediting.
  • Manage Source Loading and collection lists (TIMS).
  • Coordinate with customers/logistics to ensure that projectors or transport containers for shipping isotopes are ready.

• Sales & Customer Service:

  • Participate in forecasting & planning for future orders.
  • Manage isotope supply and invoicing of container movements and penalties.
  • Prepare export documentation for isotopes and general equipment.
  • Handle invoicing of isotope and general equipment orders.

• Additional Responsibilities:

  • Oversee loan demo hire and maintain CMS profiles.
  • Manage DU waste and safeguard reporting.
  • Conduct IMS stock take variance reporting.
  • Provide regular updates on the status of orders.

Behavioral Attributes:

• Self-motivated and disciplined
• Results-driven
• Customer-focused
• Approachable
• Team player
• Calm under pressure
• Attention to detail
• Safety conscious
• Professional

If you are not contacted within 10 working days, please consider your application unsuccessful.