Logistics Admin Coordinator-2
Found in: Talent ZA C2 - 3 weeks ago
Main Purpose:
The Primary function of this role is to support the Finance Manager: Business Process, with the expansion of the shared services centre in Johannesburg supporting Impala’s African 3rd party freight forwarding operations including-Input transport/FOB/Ocean Freight data, into system
-Review project PnL to ensure accuracy and validity
-Review truck tracking reports & analyse cargo movements
-Settlement proposals are issued to vendors accurately and on time
-Perform quality review audits on projects completion and timeous submission to Finance for invoicing .
Knowledge Skills and Abilities, Key Responsibilities:
Knowledge, Skills and Abilities
Industry experience in cross border logistics and freight forwarding essential; Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential Strong MS Excel skills essential Process orientated with a good attention to detail; Highly organised with the ability to prioritise tasks in fast changing environment; Must be able to work under pressure and adhere to aggressive deadlines 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors Strong communicator and fluent in English Strong systems knowledge (Navision, Navitrans & Qlikview);Key Responsibilities
Transport project management
Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations Review truck data received from sites and upload data into system; Ensure that sell & buy rates charged agree to quotations and authorised price lists; Review all PODs and related documents for completeness and accuracy before invoicing Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered; Upload supporting documents into online document management system; Review of projects and submit to finance team for invoicing; Ensure that all transport projects are correctly closed off and relevant documents are archived; Perform quality control reviews on completed projects.Reporting Responsibilities
Preparation of project & POD dashboards Preparation of other ad hoc reports and analysis as requiredOther
Position based in Sandton, Johannesburg
Key Relationships and Department Overview:
Key Relationships
Operations team across region Regional commercial team Shared Services teams in South Africa-
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