Technical Buyer

2 months ago

Cape Town, South Africa Recruitment Matters Full time

Our client is seeking a Technical Buyer to join their team based in Cape Town.

Responsibilities:

  • Provide all the Procurement support to the relevant office/division following the Procurement Procedure.

  • Handle the Request For Quotations (RFQ) processes for the division and relevant categories.

  • Participate actively in the supplier’s selection and undertake performance reviews.

  • Ensure that the goods/services purchased are at the best TCO & contract conditions.

  • Negotiating contracts with suppliers to make business savings.

  • Ensure that the goods & services purchased are in accordance with the Purchase Requisition (PR).

  • Purchase goods from approved vendors only as per the Vendor Control procedure.

  • Preparing compliant purchase orders.

  • Administering the LATIS/SAP By-design ERP System.

  • Assist in sourcing products/services and evaluating new vendors.

  • Meet the savings plan of the Department.

  • Ensure that the Group Contracts Management procedure is followed.

  • Drawing outstanding purchase order reports.

  • Confirming contract and price queries.

  • File all records to enable quick and easy access.

  • Adhere to all Company policies and procedures.

  • Control Purchasing.

  • Establish and maintain an approved vendor list together with the Management representatives.

  • Handle the Request For Quotations (RFQ) processes as per the Procurement procedure.

  • Assist in sourcing of products and services. Act as an interface between suppliers and other relevant departments and communicate any supply problems which may impact on business operations.

  • Act as an interface between suppliers and other relevant departments on the purchasing process and new projects and activities.

  • Monitor and advise on any issues which may present risk or opportunity to the organisation.

  • Monitor market trends, competitor strategies and market suppliers.

  • Provide analysis on costs, new and existing and review cost reduction activities.

  • Work closely with others in the procurement function and review opportunities for continuous improvements.

  • Ensure that goods and services purchased are at the best prices and conditions.

  • Ensure that goods and services purchased are as per Purchase Requisitions.

  • Make sure that all Purchase Orders (POs) are processed timeously within the Company ERP System

  • Ensure that all orders are approved by authorised signatories before processing following the Delegation of Authority limit.

  • Email the POs to the selected supplier copying the person who requested the order.

  • Communicate any delay or potential delay on orders to the relevant stakeholders.

  • File all documents/communication related to the POs.

  • Distribute documentation/information to the relevant departments.

  • Meet the savings plan and other Key Performance Indicators (KPI) of the Department.

  • Ensure that the Group Contracts Management procedure is followed.

  • Maintain a professional relationship with suppliers.

  • Operate with the highest standards of integrity.

  • Follow all the Company’s policies and procedures.

  • Perform any other duties required by your designated manager.

Skills:

  • Perform all duties in line with the Company policies; procedure; processes and Latest ISO 9001 Quality Standard Requirements.

  • Function as part of a team.

  • Ensure total confidentiality of all information, internal and external, pertaining to the business of the Company, all its Employees and Management.

  • Actively promote a positive working environment.

  • Participate fully in all training interventions made available and promote a culture of training and development within the Company.

  • Promote a positive and professional Company image at all times.

  • Good communications skills.

  • Good negotiations skills.

Qualifications:

  • Relevant Manufacturing or Engineering Diploma or Degree preferred.

  • Procurement/ Logistics / Supply Chain Management Certificate (NQF6), Diploma or Degree.

  • Membership of Chartered Institute of Procurement & Supply (CIPS) - advantageous.

  • Five years minimum experience in Buying/Procurement.

  • Computer literate (Google sheet/Excel, Google docs/Word) with speed and accuracy.

  • Competence with ERP software, especially Oracle/JD Edwards or SAP is an advantage.

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