Technical Buyer

1 month ago

Cape Town City Centre, South Africa Jobted ZA C2 Full time

Our client is seeking a Technical Buyer to join their team based in Cape Town.

Responsibilities:

- Provide all the Procurement support to the relevant office/division following the Procurement Procedure.

- Handle the Request For Quotations (RFQ) processes for the division and relevant categories.

- Participate actively in the suppliers selection and undertake performance reviews.

- Ensure that the goods/services purchased are at the best TCO & contract conditions.

- Negotiating contracts with suppliers to make business savings.

- Ensure that the goods & services purchased are in accordance with the Purchase Requisition (PR).

- Purchase goods from approved vendors only as per the Vendor Control procedure.

- Preparing compliant purchase orders.

- Administering the LATIS/SAP By-design ERP System.

- Assist in sourcing products/services and evaluating new vendors.

- Meet the savings plan of the Department.

- Ensure that the Group Contracts Management procedure is followed.

- Drawing outstanding purchase order reports.

- Confirming contract and price queries.

- File all records to enable quick and easy access.

- Adhere to all Company policies and procedures.

- Control Purchasing.

- Establish and maintain an approved vendor list together with the Management representatives.

- Handle the Request For Quotations (RFQ) processes as per the Procurement procedure.

- Assist in sourcing of products and services. Act as an interface between suppliers and other relevant departments and communicate any supply problems which may impact on business operations.

- Act as an interface between suppliers and other relevant departments on the purchasing process and new projects and activities.

- Monitor and advise on any issues which may present risk or opportunity to the organisation.

- Monitor market trends, competitor strategies and market suppliers.

- Provide analysis on costs, new and existing and review cost reduction activities.

- Work closely with others in the procurement function and review opportunities for continuous improvements.

- Ensure that goods and services purchased are at the best prices and conditions.

- Ensure that goods and services purchased are as per Purchase Requisitions.

- Make sure that all Purchase Orders (POs) are processed timeously within the Company ERP System

- Ensure that all orders are approved by authorised signatories before processing following the Delegation of Authority limit.

- Email the POs to the selected supplier copying the person who requested the order.

- Communicate any delay or potential delay on orders to the relevant stakeholders.

- File all documents/communication related to the POs.

- Distribute documentation/information to the relevant departments.

- Meet the savings plan and other Key Performance Indicators (KPI) of the Department.

- Ensure that the Group Contracts Management procedure is followed.

- Maintain a professional relationship with suppliers.

- Operate with the highest standards of integrity.

- Follow all the Companys policies and procedures.

- Perform any other duties required by your designated manager.

Skills:

- Perform all duties in line with the Company policies; procedure; processes and Latest ISO 9001 Quality Standard Requirements.

- Function as part of a team.

- Ensure total confidentiality of all information, internal and external, pertaining to the business of the Company, all its Employees and Management.

- Actively promote a positive working environment.

- Participate fully in all training interventions made available and promote a culture of training and development within the Company.

- Promote a positive and professional Company image at all times.

- Good communications skills.

- Good negotiations skills.

Qualifications:

- Relevant Manufacturing or Engineering Diploma or Degree preferred.

- Procurement/ Logistics / Supply Chain Management Certificate (NQF6), Diploma or Degree.

- Membership of Chartered Institute of Procurement & Supply (CIPS) - advantageous.

- Five years minimum experience in Buying/Procurement.

- Computer literate (Google sheet/Excel, Google docs/Word) with speed and accuracy.

- Competence with ERP software, especially Oracle/JD Edwards or SAP is an advantage.

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