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P2P Specialist

3 months ago

Cape Town, South Africa Incubeta Full time

About Incubeta

Incubeta is a global digital marketing company operating in approx. 20 countries with over 600 employees worldwide. We are embarking on our strategy of growth, both organically and via acquisition. Core finance processes are structurally centralised to ensure streamlined and consistent support for our operations - with team members working across several geographical locations.

P2P Specialist 

As a P2P Specialist at Incubeta, you will be an essential part of our finance team, focusing on the end-to-end procurement process for our UK entity. This role involves handling supplier invoices, bank payments, and credit card transactions, ensuring that all financial activities are accurately recorded and reconciled. You will play a key role in maintaining efficient and compliant financial operations, supporting our broader financial strategy. This position requires a high level of attention to detail, strong organisational skills, and the ability to manage multiple tasks simultaneously.

Key Responsibilities

  • Oversee and manage all P2P activities, ensuring compliance with local regulations and company policies.
  • Processing Supplier Invoices:
    • Review and process supplier invoices accurately and in a timely manner.
    • Ensure that all invoices are approved and coded correctly according to the company's accounting policies.
  • Allocating Bank Payments:
    • Allocate outgoing bank payments to the appropriate accounts.
    • Ensure that all transactions are recorded accurately in the accounting system.
  • Allocating Credit Card Payments:
    • Allocate credit card payments to the relevant expense accounts.
    • Verify that all credit card transactions are supported by appropriate documentation and approvals.
  • Performing Bank and Credit Card Reconciliations at Month End:
    • Conduct monthly reconciliations of bank accounts and credit card statements.
    • Investigate and resolve any discrepancies or unusual transactions promptly.
  • Setting Up Bank Payments to Suppliers:
    • Prepare and set up bank payments to suppliers, ensuring timely and accurate payment processing.
    • Maintain a schedule of payment due dates to avoid late payments and potential penalties.
  • Reconciling AP Records to Supplier Statements:
    • Reconcile accounts payable (AP) records to supplier statements on a regular basis.
    • Address and resolve any differences between AP records and supplier statements.
Qualifications:
  • Education: Bachelor's degree in Accounting, Finance, or a related field.

Skills required:

  • Proficiency in accounting software and spreadsheets.
  • Familiarity with financial regulations and tax laws is an advantage.
  • Strong problem-solving skills and the ability to work independently and as part of a team.

Personal attributes:

  • Detail-Oriented: Exceptional attention to detail is crucial for processing and reconciling financial transactions accurately.
  • Organised: Strong organisational skills to manage multiple tasks and deadlines effectively.
  • Proactive: A proactive approach to identifying and resolving issues, ensuring smooth financial operations.
  • Communicative: Excellent communication skills to liaise with suppliers and internal teams, ensuring clear and efficient processes.
  • Analytical: Strong analytical abilities to identify trends, discrepancies, and areas for improvement within financial processes.
  • Ethical: A strong sense of integrity and commitment to ethical standards in financial management.
  • Adaptable: Ability to adapt to changing financial regulations, internal policies, and business needs.

This role is vital for ensuring the efficiency and accuracy of the P2P process within Incubeta. The ideal candidate will be a meticulous and proactive professional with a strong foundation in accounting principles and a keen eye for detail.

If you feel you fit the above criteria, please apply with your CV and cover letter.
Please take note that if you do not receive a response within 2 weeks of applying, you should consider your application as unsuccessful.