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Executive Assistant
2 weeks ago
Position:
Executive Assistant – Head of the Chairman's Office
Location:
Cape Town, Greenpoint
Reports To:
Head of the Chairman's Office.
Role Overview
We are seeking a dynamic, highly organized, and discreet
Executive Assistant
to support the Head of the Chairman's Office. This role requires a professional who thrives in a fast-paced, ever-changing environment, enjoys travel, appreciates a five-star lifestyle, and has an eye for detail and excellence. Beyond administrative excellence, the ideal candidate will have the ability to anticipate needs, manage complex schedules, and balance professional and personal priorities seamlessly. A sense of humor, adaptability, and enjoyment of local culture, and unique experiences will make you a great fit for this role.
Key Responsibilities
Project Management:
Manage multiple projects across business, community, and personal interests, ensuring deadlines are met and outcomes are aligned with your executive's goals.
Calendar & Travel Coordination:
Oversee complex scheduling, meeting arrangements, and travel logistics for your manager, business partners, and clients. This includes securing appointments, venues, transportation, and accommodations.
Meeting Preparation:
Ensure your executive is fully prepared for all meetings, presentations, and engagements by coordinating with relevant teams, preparing materials, and organizing documentation.
Administrative Support:
- Handle correspondence, phone calls, and email communication on behalf of your executive.
- Maintain business and personal files, records, and archives.
- Support marketing and strategic planning activities.
- Record meeting notes and produce documentation.
- Manage filing, storage, and retrieval systems for both business and personal matters
Confidential Matters:
Manage financial, family, and personal affairs with absolute discretion and integrity.
Office Operations:
Coordinate and streamline office operations, including document preparation, internal communications, and cost-effectiveness initiatives.
General Support:
Provide assistance on any additional tasks or responsibilities as required, ensuring the smooth operation of the Chairman's Office.
Key Deliverable
Ensure the seamless functioning of the Chairman's Office by removing organizational and administrative burdens, enabling your executive to focus on strategic priorities and leadership.
Knowledge, Skills & Attributes
- Exceptional organizational and time management skills.
- High integrity with impeccable moral standards and absolute confidentiality.
- Discretion, professionalism, and emotional intelligence.
- Strong business acumen and the ability to conceptualize and support strategic initiatives.
- Polished in both appearance and attitude.
- Highly adaptable, able to multitask and prioritize effectively under pressure.
- Self-directed, resourceful, and able to exercise sound judgment.
- Excellent interpersonal and communication skills, with a warm and approachable demeanor.
- Confidence and resilience to operate in dynamic and high-profile settings.
