Procurement Clerk

Company Description

At OptiWorX360, we support businesses by focusing on key areas such as Human Resources, Employment Relations, Recruitment, Payroll, Statutory Compliance, and Business Support. Whether you're a small to medium enterprise or a growing organization, we provide expert guidance and hands-on support to help build strong, compliant, and productive workforces. Our services include HR strategy, proactive employment relations, end-to-end recruitment, payroll compliance, and business support. We partner with clients to reduce risk and create thriving workplaces.

Main Purpose of the Position

To perform the ordering function for the Company's Retail Stores by understanding store needs and maximizing sales through timely and accurate stock procurement. This includes analyzing procurement data, managing relationships and ensuring consistent stock availability.

Key Responsibilities:

Daily Ordering & Stock Management

• Place daily orders for all retail store stock requirements.
• Ensure timely and accurate distribution of stock information.
• Monitor seasonal trends and adjust orders accordingly.
• Follow up on out-of-stock items and back orders.

Reporting & Record Keeping

• Deliver daily and weekly reports including:
• Orders to stores for review
• Orders for picking to the Warehouse/Production
• GAP scan reports
• Urgent orders, back-order reviews and fridge reports
• Stock on hand sheets – the review thereof
• Overstocks & slow movers reports
• Maintain accurate and accessible records.

Communication & Relationship Building

• Maintain strong relationships with retail store managers.
• Provide regular feedback to stores and the Procurement Manager.
• Communicate delivery issues and expected resolutions.

General Duties & Personal Excellence

• Assist during stock takes and overflow calls.
• Perform ad hoc duties as required.
• Practice flexibility and independent work ethic.
• Lead by example and maintain professional conduct.
• Practice the 5S methodology: Sort, Set in Order, Standardize, Self-discipline, Sustain.
• Take ownership and ensure smooth departmental operations.

Qualifications & Requirements

• Matric certificate or equivalent (minimum requirement).
• Relevant tertiary qualification in Procurement, Supply Chain, or Retail Management (advantageous).
• Minimum 2 years' experience in retail procurement or stock control.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Outlook) and procurement systems.
• Ability to work independently and meet deadlines.
• High attention to detail and organizational skills.
• Team player with a proactive attitude.

To apply:

Please submit your CV to