Debtors Clerk

Company Description

At OptiWorX360, we support businesses by focusing on key areas such as Human Resources, Employment Relations, Recruitment, Payroll, Statutory Compliance, and Business Support. Whether you're a small to medium enterprise or a growing organization, we provide expert guidance and hands-on support to help build strong, compliant, and productive workforces. Our services include HR strategy, proactive employment relations, end-to-end recruitment, payroll compliance, and business support. We partner with clients to reduce risk and create thriving workplaces.

About the role:

Our Client is looking for a detail-oriented and proactive Debtors Clerk / Finance Administrator to join their finance team. This role is critical in managing debtor accounts, ensuring timely collections, reconciling cash-ups, and maintaining accurate financial records. If you thrive in a fast-paced environment and have a passion for accuracy and customer service, we want to hear from you

Key Responsibilities:

Debtors Management

• Set up and maintain customer accounts and contact details.
• Monitor and manage age analysis, allocate payments accurately.
• Enforce credit policies and follow up on overdue accounts.
• Communicate professionally with clients regarding outstanding debts.

Cash and Banking:

• Reconcile cash-ups from retail stores and drivers.
• Process receipts, payouts, and daily banking.
• Ensure cash handling and security procedures are followed.

Credit control

• Administer credit applications and approvals.
• Conduct reference and credit checks.
• Review and update customer credit limits regularly.

Reporting and record keeping:

• Maintain accurate filing
• Prepare weekly age analysis reports for management.
• Assist with reconciliations, stock takes, and cost-saving initiatives.
• Handle queries promptly and professionally.

General Duties & Personal Excellence

• Perform ad-hoc duties as required.
• Practice flexibility and independent work ethic.
• Lead by example and maintain professional conduct.
• Practice the 5S methodology: Sort, Set in Order, Standardize, Self-discipline, Sustain.
• Take ownership and ensure smooth departmental operations.

Qualifications & Requirements

• Matric certificate or equivalent (minimum requirement).
• Relevant tertiary qualification in Finance, Accounting, or Business Administration (advantageous).
• Proven experience in debtors control or finance administration.
• Strong understanding of credit policies and cash management.
• Strong numerical and analytical skills.
• Proficiency in Microsoft Office (Excel, Outlook) and accounting software.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in financial processing.
• Ability to work independently and as part of a team.

To apply:

Please submit your CV and portfolio to