Utilities Administrator: Accounts Payable

Primary Purpose of the Job

To take responsibility for financial reconciliation of utility accounts and to review and ensure the accuracy data captured as part of the utilities payment process as well as reconciliation of supplier accounts and to ensure all supplier invoices are submitted to Accounts Payable department to pay timeously.

Key Performance Areas (KPA's)

• To analyse utility accounts ensuring the accurate capturing and payment of liabilities as part of the weekly utility payment process.
• To analyse utility account payments and balances ensuring accurate translation to internal financial systems.
• To manage the opening and closing of accounts ensuring that risks on outstanding balances are appropriately addressed and reconciled to Redefine's financial systems.
• To review and manage inter-account transfers between utility accounts and reconcile allocation of payments, credits and refunds.
• To ensure accuracy of the utilities deposits register and ensure deposits are refunded correctly and on time and/or bank guarantees are appropriately released.
• Manage clearance payments on utility accounts.
• To ensure all purchase orders are raised, authorised and invoices allocated.
• To liaise with suppliers, including supply authority where and when necessary.
• Assist in management and operational reporting.

Requirements

• A solid understanding of:
• Supply authority utility tariffs.
• Regulatory principles and requirements about the supply and recovery of electricity, water and sewer services.
• Knowledge of:
• Electricity, water and sewer management principles.
• Qualifications
• Senior Certificate (with Mathematics and Accounts as a subject preferred).
• Tertiary qualification beneficial.
• Additional qualifications or certifications relevant to the industry beneficial.
• Experience
• At least 3 years' experience of utility management department (within the property sector preferred).
• Proficiencies
• Proficiency in Microsoft applications, especially Microsoft Excel (working with pivot tables and large data sets)
• Strong financial and analytical skills.
• Vendor management skills.
• Competencies
• Analysing and Interpreting - Applying expertise and technology.
  • Applies specialist and detailed technical expertise; Develops job knowledge and expertise through continual professional development; Shares expertise and knowledge with others; Uses technology to achieve work objectives; Demonstrates appropriate physical coordination and endurance, manual skill, spatial awareness and dexterity; Demonstrates an understanding of different organisational departments and functions.
• Analysing and Interpreting - Analysis
  • Analyses of numerical data, verbal data and all other sources of information; Breaks information into component parts, patterns and relationships; Probes for further information or greater understanding of a problem; Makes rational judgements from the available information and analysis; Produces workable solutions to a range of problems; Demonstrates an understanding of how one issue may be a part of a much larger system.
• Supporting and co-operating – Working with people / Co-ordinating meetings
  • Purposefully and professionally guide utilities meeting with either service providers or tenants to achieve the desired outcome.
• Organising and Executing - Planning and Organising
  • Sets clearly defined objectives; Plans activities and projects well in advance and takes account of possible changing circumstances; Manages time effectively; Identifies and organises resources needed to accomplish tasks; Monitors performance against deadlines and milestones.
• Organising and Executing - Delivering Results and Meeting Customer Expectations
  • Focuses on customer needs and satisfaction; Sets high standards for quality and quantity; Monitors and maintains quality and productivity; Works in a systematic, methodical and orderly way; consistently achieves project goals.