Executive Personal Assistant

1 day ago

Durban, KwaZulu-Natal, South Africa Tower Group Full time R250 000 - R500 000 per year

Position Summary

The Executive PA will provide high-level administrative and organisational support to the Executive team. This role ensures efficient daily operations by managing schedules, communication, travel, and confidential documentation. The PA acts as a key liaison between executives, internal teams, and external stakeholders, enabling the executives to focus on strategic priorities.

Key Roles & Responsibilities

1. Executive Support

  • Manage executives' diaries, appointments, and meeting schedules.
  • Coordinate and prepare agendas, documents, and presentations for meetings.
  • Attend and take minutes at meetings, ensuring accurate records and timely follow-ups.
  • Handle incoming communication (emails, calls, correspondence), prioritizing and responding on behalf of executives where appropriate.
  • Prepare reports, briefs, and other documentation required by executives.

2. Travel & Event Coordination

  • Arrange national and international travel, including flights, accommodation, visas, and itineraries.
  • Organize logistics for internal and external meetings, conferences, and events.
  • Manage expenses, reimbursements, and credit card reconciliations for executives.

3. Office & Information Management

  • Maintain filing systems (digital and physical) for confidential documents.
  • Draft, proofread, and format correspondence and reports.
  • Ensure effective flow of information between executives and internal departments.
  • Track deadlines and action items, proactively reminding executives of priorities.

4. Stakeholder Liaison

  • Act as the first point of contact for internal staff, clients, and external partners.
  • Professionally represent the executives in all interactions.
  • Build and maintain positive relationships with key stakeholders.

5. Project & Task Coordination

  • Support executives in managing projects by tracking progress, deadlines, and deliverables.
  • Conduct research, compile data, and prepare summaries to assist with decision-making.
  • Handle ad hoc assignments and special projects as delegated.

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