Executive Assistant- In-Office

4 days ago

Port Elizabeth Eastern Cape, South Africa Sales Centre Full time

Salary $800

Remote-PA is looking for a highly organized, proactive, and detail-driven Executive Assistant to support our Client and provide top-tier admin support to clients. This role is perfect for someone who thrives in a fast-paced environment, loves structure, and brings a creative spark to their work.

Key Responsibilities
  • Manage the CEO's calendar, meetings, and daily priorities.
  • Coordinate tasks using Asana and maintain accurate client and project records.
  • Update and manage the Salesflare CRM, including pipelines, tasks, meeting notes, and follow-ups.
  • Handle invoicing and follow-ups using Xero.
  • Manage MailerLite email campaigns (3x weekly) and set up funnels.
  • Prepare the CEO for meetings and ensure smooth daily operations.
  • Set up client folders in Google Drive and keep systems organized.
  • Identify opportunities for CEO promotion (events, speaking engagements).
  • Support communication channels: email, calls, Zoom/Teams/Slack.
  • Assist clients with scheduling, documentation, meetings, and database management.
  • Create social media content using Canva (thumbnails, banners, posts).
  • Work with CRM systems (Salesflare, Zoho) and project tools (Asana, ).

About You:

  • Highly organized, detail-oriented, and proactive.
  • Tech-savvy with strong experience in Asana, CRM systems, MailerLite, Canva, and Microsoft/Google tools.
  • Confident in sales funnels, admin processes, and managing multiple priorities.
  • Creative with excellent communication skills.
  • A self-starter who takes initiative, finishes tasks thoroughly, and anticipates needs.
  • Flexible, professional, and comfortable working independently.
  • Stable internet connection and prepared for load shedding.

Qualifications:

  • Experience as a PA, Executive Assistant, or similar administrative role.
  • Strong written and verbal communication skills.
  • Experience with Canva and social media content creation (YouTube, Facebook, LinkedIn).
  • Familiarity with scheduling tools (Calendly), CRM systems, and communication platforms.

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