Personal Assistant to Director

1 week ago

Durban, KwaZulu-Natal, South Africa 859bd86b-d91a-4935-8bdd-e0963b483aa9 Full time R400 000 - R600 000 per year

Job Overview

We are seeking a highly organized, proactive, and experienced Personal Assistant to provide comprehensive administrative and executive support to our Directors. The ideal candidate will be mature, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Requirements

  • 1+ years' experience as a Personal Assistant, Executive Secretary, or in Office Management
  • Excellent communication and interpersonal skills
  • Ability to work proactively and effectively under pressure within tight deadlines
  • Exceptional planning and organizing skills, with the ability to multitask efficiently
  • Proven track record of maintaining strict confidentiality
  • Strong attention to detail
  • Effective team player with the ability to manage conflict professionally
  • Demonstrated initiative and flexibility to adapt to changing situations
  • High proficiency in English, both verbal and written
  • Advanced proficiency in MS Office programs
  • Knowledge of POPIA compliance and HR processes

Responsibilities

  • Provide effective and efficient personal assistance and administrative support to Director/s
  • Prepare correspondence including reports, letters, quotations, and related documentation
  • Assist in creating presentations and drafting marketing posts for social media
  • Manage the Director's calendar, schedule appointments, and respond to meeting requests on their behalf
  • Coordinate local and international travel arrangements and manage related expenses when required
  • Provide full secretarial support, including preparing agendas, minutes, and action plans for meetings
  • Handle invoicing and manage timesheet submissions and follow-ups

Job Type: Full-time

Work Location: In person

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