food & beverage coordinator

7 days ago

Durban KwaZuluNatal, South Africa GOLD CIRCLE (Pty) Ltd Full time

Join Race Coast KZN as a Food & Beverage Coordinator – Be Part of Our Exciting Journey

Race Coast KwaZulu-Natal is seeking a proactive and detail-oriented Food & Beverage Coordinator to support the smooth operation of our F&B department. This role provides essential administrative, operational, and event coordination support, ensuring the delivery of exceptional service standards across all F&B activities.

About the Role

The Food & Beverage Coordinator is responsible for supporting the day-to-day functions of the Food & Beverage department, including administrative processes, event logistics, supplier coordination, stock control, financial documentation, and operational support during race days and events. The role plays a central part in ensuring seamless service delivery, compliance, and efficiency within Race Coast KZN's F&B operations.

Key Responsibilities

Operational & Event Coordination

  • Assist with planning, logistics, and execution of F&B operations for daily activities, events, and race days.
  • Coordinate with suppliers, cleaning teams, maintenance, and security.
  • Support event setup, breakdown, and onsite operations.
  • Monitor inventory usage and assist in requisitions with the Stock Controller.

Administrative & Finance Support

  • Maintain operational documentation, checklists, and filing systems.
  • Process purchase orders, invoices, GRVs, and petty cash transactions.
  • Support Finance in posting entries into the sales journal.
  • Update menus, prices, and product data in GAAP/POS systems.
  • Assist with staff scheduling and payroll documentation.

Reporting, Compliance & Staff Coordination

  • Capture and support stock take data.
  • Generate weekly and monthly reports on operations and events.
  • Ensure compliance with health and safety standards.
  • Supervise and support casual staff and contractors where required.
  • Conduct post-event reviews and prepare operational feedback reports.

Minimum Requirements

  • Diploma in Events Management or Hospitality Management.
  • Certificate in Office Administration (advantageous).
  • 2–3 years' experience in event operations or F&B support.
  • 1–2 years' administrative experience.
  • Strong numeracy, accuracy, and administrative skills.
  • Experience with GAAP/POS systems.

Key Competencies

  • Strong organisational and administrative abilities.
  • Excellent interpersonal and stakeholder management skills.
  • Ability to supervise, motivate, and coordinate casual staff.
  • High level of integrity, discretion, and professionalism.
  • Ability to work under pressure and adapt to changing priorities.
  • Strong problem-solving abilities and initiative.
  • Tech-savvy; comfortable using digital tools and event management systems.
  • Physically fit to support event and operations environments.
  • Positive, energetic attitude with passion for hospitality and guest experience.
  • Clear criminal record.

Why You'll Love Working Here

  • Dynamic Environment: Work at one of KwaZulu-Natal's most iconic sporting and entertainment venues.
  • Innovation: Engage with modern systems and technology in a fast-paced environment.
  • Career Growth: Opportunities for development within a rapidly evolving organisation.

Application Process

Interested candidates should submit:

  • Completed Application form
  • A detailed CV
  • A cover letter outlining suitability for the role

Submit applications to:

Closing Date: 12 December 2025

Job Types: Full-time, Permanent

Work Location: In person

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