Imports Finance Supervisor

Dis-Chem Pharmacies has an opportunity available for a Imports Finance Supervisor to join the Head Office team in Midrand. To oversee the end-to-end payments, process for foreign stock suppliers, ensuring accurate invoice capture, authorization, and timely settlement. Maintaining clean and precise accounts payable records, monitoring GRIR balances as well as import clearing account balances, and managing import accounting processes in Tradecloud. Liaise with Treasury, to ensure payment requirements are met and supports related finance activities.

Minimum Requirements…

Essential:

• Grade 12 / Matric
• Formal qualification in bookkeeping, accounting degree or equivalent
• 3 – 5 years in accounts payable, bookkeeping, and SAP system

Advantageous:

• Exposure to trade or import systems, familiarity with foreign currency transactions.

Job Specification…

Payment Process Management

• Oversee the full lifecycle of payments to foreign stock suppliers, ensuring all transactions comply with internal controls, company policies, and international payment standards.
• Coordinate with procurement, logistics, and treasury teams to ensure payment schedules align with contractual terms and operational needs.
• Anticipate and address potential blockages in the payment cycle to avoid delays or supplier disputes.

Invoice Verification and Authorization

• Ensure all supplier invoices are accurately captured in the financial system and matched to relevant purchase orders and goods receipts.
• Validate invoice details, including pricing, quantities, and currency conversions, to minimize errors.
• Ensure proper authorization workflows are followed in line with delegation of authority policies.

Timely and Accurate Payment Execution

• Schedule and execute payments in accordance with due dates, agreed credit terms, and applicable regulatory requirements.
• Monitor and reconcile outgoing payments to ensure accuracy and proper documentation.
• Address and resolve any payment discrepancies or failures promptly.
• Administer the Import Addendum Supply Chain Finance process for Import vendors.

Accounts Payable Record Maintenance

• Maintain clear, accurate, and up-to-date accounts payable records specific to import suppliers.
• Regularly review and reconcile supplier accounts to ensure completeness and correctness.
• Support financial audits by providing reliable records and explanations when required.

GRIR Account Monitoring and Reconciliation

• Monitor the Goods Receipt/Invoice Receipt (GRIR) account to identify and resolve mismatches between goods received and invoices posted.
• Investigate aged GRIR items and collaborate with procurement, logistics, and accounts teams to clear discrepancies.
• Contribute to accurate month-end and year-end financial reporting.

Tradecloud Process Oversight

• Oversee and manage accounting-related processes on Tradecloud, ensuring smooth integration with financial systems.
• Ensure accurate data flow between procurement, inventory, and finance modules.
• Work with system administrators and IT support to resolve technical or process-related issues.

Treasury Liaison and Payment Forecasting

• Communicate upcoming payment requirements to the treasury department to ensure sufficient cash flow is available.
• Provide detailed and timely payment forecasts, enabling better liquidity and currency management.
• Support the implementation of improved payment and cash management strategies.

Additional Duties and Continuous Improvement

• Perform any other finance or administrative tasks relevant to the imports finance function.
• Identify opportunities to streamline payment and reconciliation processes.
• Support cross-functional initiatives and contribute to system enhancements and internal control improvements.

Competencies...

• Demonstrates a strong understanding of international payment processes, accounts payable principles, and import-related financial controls.
• Keeps abreast of regulatory requirements, system functionalities, and best practices to ensure compliant and accurate financial operations.
• Applies critical thinking to identify discrepancies, assess financial risks, and propose effective solutions. Approaches complex payment and reconciliation issues methodically, ensuring decisions are well-reasoned and data informed.
• Understands how supplier payments and foreign transactions impact broader cash flow, working capital, and business performance.
• Makes decisions that balance operational efficiency with financial sustainability and compliance.
• Conveys information clearly and confidently to internal stakeholders, suppliers, and treasury teams.
• Listens actively, tailors messaging to the audience, and ensures alignment on payment priorities and deadlines.
• Builds and maintains positive working relationships across finance, procurement, logistics, and treasury functions.
• Demonstrates respect, diplomacy, and collaboration in resolving issues and driving shared outcomes.
• Strives for accuracy, consistency, and completeness in all financial records and transactions.
• Takes personal accountability for maintaining high standards and ensuring data integrity in every task.
• Manages time and priorities effectively in a fast-paced, deadline-driven environment.
• Demonstrates reliability, initiative, and resilience when faced with competing demands or unexpected challenges.
• Provides clear direction, guidance, and support to colleagues, fostering a culture of accountability and continuous improvement.
• Leads by example, demonstrating integrity, sound judgment, and a commitment to excellence.
• Plans and oversees payment cycles and related financial processes with structure and discipline.
• Display hands-on involvement, ensuring resources and timelines are effectively managed.
• Demonstrates proficiency in financial systems, and trade management tools such as Tradecloud.
• Applies technical expertise to streamline processes, ensure compliance, and maintain accurate financial reporting.

Special Conditions of Employment...

• South African citizen
• MIE, clear criminal and credit
• Driver's license and/or own reliable transport

Remuneration and Benefits...

• Market related salary
• Medical aid
• Provident fund
• Staff account

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem's approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem's Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.