Executive Assistant

1 week ago

Sandton, South Africa Pele Energy Group Full time R60 000 - R120 000 per year

We are seeking a highly resourceful, proactive, and detail-oriented Executive Assistant to support an Executive. This role is designed for a strategic partner who thrives in a fast-paced environment and acts as a force multiplier—amplifying the effectiveness and efficiency of the leadership team. The ideal candidate is a master of time management, communication, and discretion, with a proven ability to anticipate needs, manage competing priorities, and drive results through seamless coordination and execution. Job Responsibilities

Requirements

Executive Support & Calendar Management

  • Provide high-level calendar management for the Executive, including prioritizing meetings, resolving scheduling conflicts, and ensuring optimal time allocation.
  • Anticipate needs and proactively manage logistics to ensure smooth daily operations.

Meeting & Event Coordination

  • Plan, schedule, and coordinate internal and external meetings and events such a dinners and lunches, including agenda preparation, attendance tracking, presentation material development, and minute-taking.
  • Track action items and follow up with responsible parties to ensure timely completion.

Administrative & Operational Support

  • Handle a wide range of administrative tasks: travel arrangements, expense reports, document preparation, and correspondence.
  • Support the Executive with special projects, research, and the creation of high-impact presentations and reports. 

Stakeholder Liaison

  • Serve as the primary point of contact for internal and external stakeholders on behalf of the Executive. Manage sensitive and confidential information with discretion and professionalism.

Strategic Partnership

  • Keep the Executive informed of key priorities, deadlines, and developments.
  • Act as a "barometer" for the team, sensing issues and opportunities and ensuring the General Manager is prepared and aligned.
Desired Skills and Qualifications
  • Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration
  • Minimum 5 years' experience as an Executive Assistant
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders and lenders.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Ability to switch gears at a moment's notice.
  • Thrive in an intense, do-it-yourself, start-up environment.
 Competencies   

Leadership Capabilities: 

  • Participative Leadership  
  • Planning & Organizing  
  • Monitoring & Measuring   Cognitive Capabilities: 
  • Analysis & Attention to detail  
  • Problem Solving 
  • Critical thinking 

Interpersonal Capabilities: 

  • Assertive 
  • Methodical  
  • Drive & Action Oriented 
  • Flexibility 
  • Excellence & Quality Orientation 

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