project administrator

2 weeks ago

Johannesburg, Gauteng, South Africa Rand Water Full time
Job Advert Summary

Provide support and project administration on project management processes, procedures, tools and techniques to Project Managers and their teams.

Minimum Requirements


• Matric with Secretarial Diploma
• 4 years personal assistant experience with 2 years exposure to project development and administration within a corporate or a consulting environment
• Project management methodologies, tools and techniques with working knowledge of at least one methodology
• SAP PS and MM module experience will be an advantage
• Proficient in MS Office Suite

Primary Duties


• Provide support and guidance on project management processes, procedures, tools and techniques to the project managers and their team
• Ensure that financial information such as invoices are managed according to the agreed standards
• Filing, documentation and ensure that files are kept up to date for all the projects
• Take and draft minutes of meetings
• Arrange meetings, schedules and diaries
• Assist with training planning and scheduling
• Create presentation materials for team members where required
• Organise project infrastructure (e.g. admin for logons, venue booking, etc)
• Manage project suppliers and stationery
• Manage time sheets
• Able to work with multiple reporting lines and ambiguity

Knowledge


• Project management principles and methodologies
• MS Office Suite
• MS Project and MS Visio
• Financial systems and procedures
• Project administration function

Skills


• Excellent analysis, planning and organising skills
• Problem solving
• Good Communication skills (verbal and written)
• Presentation
• Report writing

Attitude


• High level of self discipline and control
• Motivation
• Interpersonal skills
• Ability to work under pressure
• Innovative and creative
• Conflict handling
• Customer orientation
• Deadline orientated
• Team player
• Attention to details

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