Accounts Clerk

CORE PURPOSE OF THE JOB

To provide support in specific areas of the general ledger, expense control, and payments processing, whilst ensuring adherence to the bank's policies, and exceptional service delivery.

MAIN FUNCTIONS:

Payment processing

• Capturing of payments on the bank's payment systems
• Ensuring all banking details, supporting documentation, authorized signatories and allocations are correct.

Month end journals and schedules

• Preparing the monthly journal to allocate prepayments to the correct expense categories.
• Ensures that the VAT is correctly accounted for on each transaction.
• Preparing and balancing the month end schedule to the general ledger.
• Ensure the suspense accounts are balance and cleared timeously.
• Prepares month end schedules timeously and follows up on any outstanding items.
• Processing of routine month-end journals

Other duties

• Administrational functions of Financial Manager & GM - Finance.
• Completion of ad-hoc tasks when required

Allocation of receipts and payments on the bank statement

• Allocation of all Electronic transfer payments made within 1 day after date of payment.
• Preparing journals for the sweeping of funds on bank accounts within 1 day of date of the transaction date.
• Journalising of any receipts or donations on the charitable and welfare a/c.

Forex

• Prepares and processes Forex journals as per information provided by the Forex department daily
• Ensures that the general ledger accounts reconcile with the daily schedules and transactions provided by the Forex department.

International Banking Journals

• Prepares and processes the journals required for international banking payments.

Asset Management

• Maintain and update the fixed asset register, ensuring all acquisitions, disposals, and adjustments are accurately recorded.
• Monitor and verify the physical existence and condition of assets through periodic asset audits and reconciliations.
• Ensure proper documentation and approval for asset acquisitions and disposals.
• New asset acquisitions – ensuring that documentation is accurately prepared for the purpose of recording such acquisitions on the fixed asset register.
• Staff terminations – ensuring that Bank assets are returned and recorded on the fixed asset register.
• Replacement assets – ensuring that old assets are returned by staff and recorded on the fixed asset register.
• Location renovations – ensuring that old assets are removed from the register.
• Disposal of assets – ensuring that old/damaged/written-off items are removed from the bank's premises.
• Transfer of assets between locations or staff – ensuring that such transfer is recorded on the register.
• Conduct cyclical counts – to ensure the fixed asset register is maintained accurately throughout the year.

Financial Reporting

• Prepare and review asset-related financial reports, including depreciation schedules and asset valuations.
• Assist in the preparation of financial statements and reports related to fixed assets for internal and external stakeholders.

Compliance and Controls

• Ensure compliance with relevant accounting standards, tax regulations, and internal policies related to fixed assets.
• Develop and implement internal controls and procedures to safeguard fixed assets.
• Support external audits by providing necessary documentation and responding to audit queries.

To be involved in the attempt to continuously improve the service levels provided by the Finance department

• Ensure all work is performed in accordance with agreed timings and SLA's.
• Assist Finance staff with queries from other departments or clients.
• Assist internal & external clients timeously & efficiently.
• Assist in training other staff and providing assistance where necessary.

Knowledge:

• Core banking system
• Word
• Excel

Qualifications:

• Diploma/degree in finance/accounting or related studies.

Experience:

• A minimum of 1-2 years' experience is required in a well-established firm or bank in all general aspects of banking / reporting.
• Proficient in all areas of finance, including Journal entries, schedules, petty cash recons.

Al Baraka Bank is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference.