Creditors Clerk

1 week ago

Durban, KwaZulu-Natal, South Africa Hr Co Full time R250 000 - R400 000 per year
Our client in the Education Sector requires a Creditors Clerk who will be responsible for the full creditors function, ensuring accurate processing, reconciliation, and payment of supplier accounts. The ideal candidate has experience working on the Intact system strong attention to detail, and the ability to work accurately.

Key Responsibilities
1. Accounts Payable Processing
  • Capture supplier invoices on Intact accurately and timeously.
  • Match invoices to purchase orders, GRNs and delivery notes.
  • Ensure correct VAT treatment and coding.
  • Process credit notes and maintain supplier account accuracy.
2. Supplier Reconciliations
  • Perform monthly supplier statement reconciliations.
  • Investigate and resolve discrepancies, outstanding items and old queries.
  • Maintain an up-to-date recon file for auditors and management.
3. Payments & Cashbook Support
  • Prepare weekly and monthly payment runs on Intact.
  • Ensure all supporting documents are complete and authorised.
  • Load payments on banking platforms where required.
  • Assist with cashbook processing and supplier account allocations.
4. Vendor Management & Communication
  • Liaise with suppliers to resolve account queries.
  • Maintain updated supplier information and documents for compliance.
  • Support internal departments on procurement- and invoice-related queries.
5. Month-End & Reporting
  • Assist with month-end closing procedures for creditors.
  • Submit AP ageing reports and track overdue accounts.
6. Compliance & Controls
  • Ensure adherence to company financial policies and approval structures.
  • Maintain accurate and organised filing of all AP documents.
7. Additional Functions
  • Fixed Asset register and depreciation
  • Debtors collections
  • Journal entries
  • General office duties such as ordering stationery
  • Vehicle Licencing
Requirements
  • Matric / Grade 12 (Accounting subjects advantageous).
  • A tertiary qualification is an advantage
  • 2–4 years' experience in a Creditors Clerk or Accounts Payable role.
  • Hands-on experience using Intact is an advantage.
  • Strong reconciliation skills and high attention to detail.
  • Experience with purchase orders, GRNs, and invoice matching.
  • Good communication skills and ability to work with suppliers professionally.
  • Proficient in MS Excel (basic to intermediate).
Competencies
  • Accuracy and attention to detail
  • Deadline-driven
  • Problem-solving and reconciliation ability
  • Good organisational and administrative skills
  • Ability to work well under pressure
  • Teamwork and professionalism

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