Division Administrator

1 week ago

Glenvista Gauteng, South Africa Rand Water Full time R104 000 - R156 000 per year
Job Advert Summary

To provide a professional, efficient and accurate administrative support service for the effective functioning of Group Strategy Business Unit Division. To ensure compliance of the Group Strategy Business Unit to legislative/ regulatory and functional requirements.

Minimum Requirements

Minimum 3-year National Diploma/ Degree in administration or relevant qualification

Experience required:

No experience required.

Primary Duties
  • Prepare documentation, schedules and correspondence taking required initiative to produce accurate spelling, grammar and professional layout of documents.
  • File and retrieve strategic and administrative documents/ files /paper in filing cabinets or word processor using categorisation methods that facilitate efficient retrieval.
  • Distribute documents to various stakeholders as required.
  • Perform ad-hoc administrative duties e.g., photocopy documents etc. for manager and assist staff with ad-hoc administration as agreed by manager.
  • Order stationery, equipment and other supplies for consumption in the Division and ensure delivery.
  • Coordinate travel arrangement and assist in preparing subsistence claims for the Division.
  • Keep inventory control records of quantity in stock, ordering levels, goods on order in accordance with laid down procedure.
  • Oversee equipment maintenance e.g. Photocopy machine, fax machine, etc.
  • Conduct moveable assets audit for the Division quarterly.
  • Liaise with service providers to ensure delivery of work as per the service level agreement.
  • Take minutes of meetings organised by the Division, type and distribute them, compile Agenda for the meeting and make catering arrangements.
  • Assume a role of a focal point for information of the Division.
  • Assist with collation, verification and consolidation of information in support of the work of the Division (information received from other Business Unit).
  • Assist with drafting of reports related to the Division processes.
Knowledge
  • Office administration
  • Computer literate
  • Record keeping
  • Database management
  • Communication skills (report writing and verbal)
Skills
  • Typing
  • Filing
  • Interpersonal
  • Work independently
Attitude
  • Maintain Confidentiality
  • Retain professional image at all times and particularly in stressful situations
  • Integrity/ Honesty
  • Dealing with difficult people
  • Dealing with unrealistic demands
  • Customer Service orientation
  • Proactive
  • Initiative

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