Project Administrator

2 days ago

Soweto, Gauteng, South Africa Teraco Full time

PURPOSE OF THE ROLE

To assist & support the Head of Data Centre Development with daily operational functions & to support the operational team where necessary.

MAIN FUNCTIONS OF THE JOB

Assisting Head of Department

  • Diary / Calendar Management
  • Logging visitor tickets and receiving visitors through the security process
  • Draft expense claims for HOD
  • Collating presentations
  • Liaising and coordinating activities regarding Ekurhuleni Council
  • Coordination of department travel e.g. pre-seating of flights and check in, collections, airport pick ups
  • Carrying out background research on projects / suppliers etc and presenting findings
  • Organising and attending meetings, and ensuring attendees are well prepared for the meetings

Reporting and Presentations

  • Compile and collate, reports
  • Compile presentation packs

Administration

  • Meeting Minutes of weekly project office meetings
  • Filing of internal Documentation, site plans, compliance certificates etc
  • Complete and verify with new suppliers the NEW supplier take on Process as per ISO 9001
  • Pay and/ or renew SABC TV licences
  • Ordering plotter consumables i.e. toner, imaging units etc, and liaising with RBS for support
  • Council applications e.g. electricity waiver applications
  • Administering new supplier take on process for the department
  • Purchase Order requisitions
  • Ensuring timeous invoice approval and submission to Finance
  • Post office collections and mail distribution

New Property Administration

  • Property registration, opening of new rates accounts, new water meter applications
  • Environmental Impact Assessment applications and registrations for diesel and electricity
  • Town Planning and administration i.e. plan approvals and liaison

Office Duties and Ad Hoc Tasks

  • Arranging of informal functions
  • Arranging all printing and collating of floor plans and others for DC's
  • Assigned projects are completed on time and to scope
  • Managing toilet hire for contractors
  • This is an on-site role and will require you to wear PPE when required

SKILLS REQUIREMENT

  • Advanced MS Office proficiency on i.e. Excel, Visio, PowerPoint
  • Attention to detail and self motivated
  • Excellent communication skills
  • Active listening — ability to understand requirements
  • Proactive problem solver
  • Ability to work independently & collaboratively with a team
  • Conducts self professionally, exhibits high levels of tolerance and patience
  • Responsible for continued learning and self-development
  • Own transport essential

QUALIFICATIONS AND EXPERIENCE

  • Matric certificate
  • Relevant degree or diploma
  • 2 Years' relevant experience

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