Lead Project Co-ordinator

2 days ago

Soweto, Gauteng, South Africa Digby Wells Environmental Full time

Department: Operations / Project Management

Digby Wells Environmental, a global environmental and social consultancy serving the resources industry, is seeking a highly organised, detail-driven and people-focused Project Co-ordinator Lead. This role oversees all project administration activities across the organisation and ensures consistent, high-quality support to Project Managers and technical teams.

We are looking for someone who is:

  • Exceptionally organised
  • A strong and confident communicator
  • Highly proficient in MS Word and Excel (advanced level)

  • Able to manage a team while maintaining accuracy, structure and professionalism across all project administration.

  • Team Leadership & Coordination

  • Lead, mentor and support a team of Project Assistants/Co-Ordinator's.
  • Ensure high-quality, standardized administrative support across all projects and regions.
  • Allocate workload, balance capacity and monitor performance.
  • Project Administration & Support
  • Oversee all project administration and support functions, ensuring structure, accuracy and timely delivery.
  • Maintain excellent communication with Project Managers and team members.
  • Load proposals and projects into Digby Wells Central.
  • Coordinate timesheets, follow-ups, reporting and accuracy checks.
  • Support invoicing preparation based on Project Manager instructions.
  • Provide project planning, scheduling and meeting coordination (including agendas and minutes).
  • Oversee travel arrangements and logistical project support.
  • Support internal and external project audits.
  • Manage project close-out and archiving.
  • Document Control & Data Management
  • Ensure full compliance with document control standards for contracts, proposals and project documentation.
  • Maintain organized, audit-ready digital files aligned to the IT Data Management Process and Policy.
  • Training & Capability Building
  • Deliver induction training for new staff in project systems and processes.
  • Provide ongoing training to PMs and project admin teams on methodology, systems, and standards.
  • Sub-Contractor & Supplier Coordination
  • Support subcontractor onboarding (safety packs, contractor packs, compliance documents).
  • Coordinate supplier accounts for project expenses (e.g., lab costs, external services).
  • Reporting, Tendering & Finance Support
  • Develop and run system reports in Digby Wells Central (Based on a Microsoft Dynamics 365 Business Central Framework)
  • Use advanced Excel skills to produce accurate budget tracking, expenditure reporting and forecasting.
  • Use advanced Word skills for formatting and quality control of deliverables.
  • Process project expense claims, petty cash and forex reconciliations.
  • Lead compilation of tender submissions and related documentation.
  • Project Management Methodology & Continuous Improvement
  • Develop, implement and improve project management standards and methodologies.

  • Identify gaps, propose refinements, and operationalise improvements in an agile and iterative manner.

    Minimum Requirements

  • Tertiary qualification in project administration, project management, business administration or similar.

  • Minimum 5 years' experience in project coordination within a consulting or professional services environment.
  • Demonstrated experience leading or supervising project support staff.
  • Advanced MS Word and MS Excel skills (mandatory).
  • Strong organisational skills with the ability to manage multiple deadlines simultaneously.
  • Excellent communication skills (written, verbal and interpersonal).
  • Knowledge of PMBOK-aligned project management practices.

  • facilities co-ordinator

    6 days ago

    Soweto, Gauteng, South Africa Midstream Full time

    IntroductionMidfield Home Owners Association, south of Centurion is looking for a professional and experienced Facilities Coordinator to be responsible for the management of the facilities personnel and the development, appearance and upkeep of the Estate's parks, gardens, buildings, facilities and infrastructure.Minimum Requirements· 3 Year applicable...

  • Project Controls Manager

    4 days ago

    Soweto, Gauteng, South Africa SGS Full time R1 500 000 - R2 500 000 per year

    Company DescriptionSGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.SGS Bateman's multidiscipline engineering team provides integrated...

  • YouTube & Social Media Video Producer

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R250 000 - R500 000 per year

    YouTube & Social Media Video ProducerFull-time (40 hrs), Remote, South AfricaThe Global Talent Co. is a leading community for the top 5% remote marketing talent. We match great talent with some of the US and Europe's most promising and attractive technology companies.At The Global Talent Co., we provide opportunities to work with leading innovative...

  • Marketing Generalist

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R120 000 - R240 000 per year

    Marketing GeneralistFull Time (40 hrs per week), South Africa - RemoteAt The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.About The Company:Join a dynamic,...

  • Conversion Rate Optimization

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R250 000 - R500 000 per year

    Conversion Rate Optimization (CRO) ManagerFull-time (40-hours per week), RemoteAbout Us:At The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.This role is with...

  • financial and administration specialist

    2 hours ago

    Soweto, Gauteng, South Africa Rand Water Full time

    Job Advert SummaryThe overall responsibility of the successful candidate is to provide strategic financial and administrative insight into the design of frameworks/systems to ensure the efficient and effective management of optimised financial resources, compliance with regulatory requirements & enhance controls, and the delivery of high-quality...

  • Performance Marketing Manager

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R250 000 - R500 000 per year

    Performance Marketing Manager - German SpeakerFull-time, RemoteAbout Us:At The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.The company you will work with is...

  • Property Marketing Content Manager

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R30 000 - R60 000 per year

    Property Marketing Content ManagerFull-time, RemoteAbout Us:At The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.The company you will work with is an...

  • Motion Graphic Designer

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R250 000 - R500 000 per year

    Motion Graphic Designer Full-Time, RemoteAbout UsAt The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.This role is with a forward-thinking company in the pet...

  • Motion Graphic Designer

    1 week ago

    Soweto, Gauteng, South Africa The Global Talent Co. Full time R900 000 - R1 200 000 per year

    Motion Graphic Designer  (German speaker)Full-Time, RemoteAbout UsAt The Global Talent Co., we provide opportunities to work with leading innovative technology companies worldwide, offering stable employment, competitive compensation, career growth, and access to a community of 25k+ like-minded marketing professionals.This role is with a forward-thinking...