Front Desk Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa VBO Global Full time R104 000 - R208 000 per year

Company Description

Welcome to VBO Global – Your Trusted Partner at the Forefront of Fintech Innovation. We are a dynamic entity operating at the intersection of finance and technology, dedicated to navigating the ever-evolving fintech landscape with unmatched precision and expertise. Our mission is to deliver robust and timeless solutions to our partners and clients, ensuring operational excellence and embracing a forward-thinking mindset. Join us on a journey to redefine the financial services industry, where technology drives efficiency and reliability.

Responsibilities:

As our
Front Desk Coordinator
, you'll play a key role in creating a welcoming, organised, and efficient office environment. You'll serve as the first point of contact for visitors and support daily operations to keep the office running smoothly.

Office Operations & Organization

  • Maintain the cleanliness and organization of the reception and common areas.
  • Monitor and reorder office supplies, including stationery, snacks, and printer materials.
  • Manage incoming and outgoing mail and courier deliveries.
  • Coordinate with housekeeping and facilities teams to ensure smooth office operations.
  • Track and manage inventory of office equipment such as keycards, monitors, and laptops.
  • Support onboarding by preparing workstations and materials for new employees.

Administrative Support

  • Assist with filing, data entry, and maintaining accurate records.
  • Handle small office expense reports and petty cash tracking.
  • Provide administrative support to the HR and Operations teams as needed.

Front Desk & Communication

  • Greet and assist visitors, clients, and vendors with professionalism and warmth.
  • Answer, screen, and forward phone calls and emails in a timely manner.
  • Manage the front desk inbox and direct inquiries to appropriate team members.
  • Coordinate deliveries, meeting logistics, and guest needs

Culture & Coordination

  • Help plan small office events such as birthdays, celebrations, and team lunches.
  • Support internal communications by updating notice boards and digital displays.
  • Keep track of shared office resources, including vehicles, meeting equipment, and storage areas.

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