Part Time Accounts Assistant

1 week ago

Western Cape Remote South Africa Remote Choice Full time R45 000 - R70 000 per year

Our client is looking for a Part Time Accounts Assistant to join their team. You must be a quick learner, be proactive, and have the ability to work independently, with proficiency in Excel. Requirements Job Specification: Daily Tasks: ● Enter invoices for the purchase of carbon allowances and overheads into QuickBooks (QB). ● Manage the accounts inbox, liaising with the Accounts Manager as needed. ● Resolve supplier queries, credit notes, corrections, and exchange differences in QB. ● Oversee the bank feed from Lloyds Bank into QB, ensuring accurate allocation of receipts and payments across multiple currencies (£, Euro, US$, PLN) and accounts. ● Manage the bank feed for account balances with the currency and futures broker, allocating receipts and payments across various accounts and currencies. ● Ensure all transactions are properly allocated in the ledgers, keeping bank and broker account positions up to date. ● Record company credit card transactions, allocate purchases to the appropriate expense accounts, and follow up on late expense documentation as needed. ● Raise consultancy service invoices and maintain a summary spreadsheet. ● Address queries related to unpaid invoices, credits, and invoice generation. ● Sort and distribute incoming post. Weekly Tasks: ● Push customer sales invoices for carbon credit/allowance sales from the CRM system (Zoho) to QB via an automated link. ● Perform weekly and monthly checks to ensure the completeness and accuracy of processing, identifying and discussing any discrepancies. Monthly Tasks: ● Upload the monthly report from the currency and futures broker, recording all currency, futures, and mark -to -market transactions in QB. ● Reconcile the broker statement against relevant QB ledger accounts. ● Check month -end bank accounts against statements and convert forex balances into GBP to reconcile with QB accounts. ● Reconcile outstanding credit card transactions with month -end statements. ● Prepare monthly analysis of consultant charges and commissions for month -end reporting. ● Perform other month -end procedures, reconciliations, and general support for the Accounts Manager as time permits.

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