Executive Assistance

Executive Assistant

As an Executive Assistant you will provide comprehensive administrative and logistical support to senior executives based in the UK, ensuring the seamless operation of daily activities within a fast-paced, high-demand environment. You will manage a diverse range of tasks to enhance team efficiency, including organising schedules, coordinating meetings, and handling complex travel arrangements. You will be pivotal in maintaining smooth operational workflows, managing competing priorities, and ensuring that senior team members are equipped to focus on strategic initiatives. You will report directly to the EA Team Manager.

Location: Paarl (Hybrid)

 Sigma Family

At Sigma, we stand out and have now been acknowledged 3 years in a row by the Sunday Times as one of the Best Places to Work - voted by our people.

Our core mission is to #ImproveEverythingAlways, with a strong focus on our people. That's why we are seeking exceptional individuals to join us and represent our clients, delivering top-tier customer service across various industries

What being a part of the Sigma Family means for you

 Career development and opportunities to apply for internal promotions following your probationary period.

 Monthly, Quarterly and Annual awards with marvelous prizes.

 Resources such as the Employee Assistance Program (EAP) and Mental Health First Aiders to support you when life might not be going quite as you expected.

 Receive a tree in the Sigma Forest when you pass probation. This will allow you to review how your tree is reducing your carbon footprint.

 Medical Insurance – Covers doctor visits, optometrist appointments and dental assistance, funeral cover, Group Life Cover, which are all Free from the Sigma Family to you.

Transportation Benefits – Accommodate making your traveling journey to work easier with the amazing shuttle services that we offer our employees.

 Join communities and collaborate with your colleagues on our internal Social Media platform.

 The opportunity to be a part of an equal, diverse, and inclusive workplace – all amazing people are welcome in the Sigma Family.

What Your Day-to-Day Will Look Like:

We are looking for an experienced Executive Assistant to join our dynamic team supporting senior stakeholders at a London based leading private equity firm. This is an excellent opportunity for a skilled EA who thrives in a fast-paced, international environment and enjoys complex diary management across multiple time zones. In this role, you'll provide exceptional support to senior professionals, managing their busy calendars with precision, coordinating extensive travel arrangements including flights, accommodation and ground transportation, and ensuring seamless scheduling across UK and international locations. Your day will involve proactive calendar management, liaising with internal and external stakeholders to arrange meetings, managing travel itineraries that often require last-minute adjustments, processing expenses, and maintaining strong working relationships with both the executives you support and the wider EA community.

You'll need to be highly organised with exceptional attention to detail, able to prioritise effectively in a demanding environment, and confident working across different time zones. The role requires flexibility with working hours to accommodate UK business hours (typically 11am-8pm SA time during UK winter and 10am –7pm during UK Summer), strong communication skills to liaise professionally with high-level stakeholders, and the ability to remain calm and solution-focused when managing competing priorities and urgent requests. This is a fantastic opportunity for an EA who wants to work with a prestigious international client, develop their career within a supportive team environment, and make a real impact through excellent organisational support.

What Amazing people will bring to the role:

You are a confident team player who strives to deliver an exceptional service to all stakeholders. You have the required experience or qualification in the field and apply your knowledge and skills with a pragmatic approach, always considering both people and commercial impacts. You challenge the status quo, and you are always looking for opportunities to add value, create efficiencies and positively improve business KPI's.

Requirements:

• You have a minimum of 5-10 years' experience as an Executive Assistant or in a similar administrative/executive support role, ideally within the Investment, Financial Services, or Private Equity sectors
• You have experience supporting senior leadership or managing multiple high-priority tasks and projects simultaneously is highly advantageous
• You have a proven experience working across multiple time zones to manage out-of-hours support for senior team members is advantageous
• You have salesforce or equivalent CRM experience (desirable, but not essential)
• You are familiar with Slack and Expensify: Advantageous
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and virtual meeting platforms (Zoom, Teams, etc.)
• You have exceptional written and verbal communication skills (English)
• You have working knowledge of managing complex schedules, including coordinating meetings, travel arrangements, and events (Essential)
• You have proven ability to anticipate needs and proactively find solutions, making sound decisions in high-pressure situations with minimal supervision
• You have a customer-oriented mindset, proactively identifying the need of individuals and teams and providing solutions that align with their goals
• You have working knowledge of project management methodologies and tools (e.g., Asana, Trello, or similar)
• You will be aligned with UK business hours 09:00–18:00 (10:00–19:00/ 11:00-20:00 SA time, depending on daylight savings), with an additional requirement to provide remote after-hours support when needed. The role will observe UK public holidays instead of South African public holidays.

Simple and Straight Forward Recruitment.

We don't see the value in making candidates jump through hoops. Once we receive your application via ICIMS, if you meet all relevant criteria as stipulated on the advert, we'll proceed with further shortlisting & start your application process.

If you like the sound of being part of the Sigma Family, then don't wait and get applying