Accounts / HR Administrator

3 days ago


La Mercy KwaZuluNatal, South Africa National Stationery Full time R400 000 - R600 000 per year

Key Responsibilities and Accountabilities

Month End

· Collation and preparation of month end payments

Ø Trade creditors

Ø Sundry creditors

Ø Cartage creditors

Debtor Administration

· Update customer details as required.

· Export report to excel and send updated versions to the Bookkeeper weekly.

· Contact customers for payment & record all communication, including follow up dates.

· Respond to customer queries on a daily basis.

· Run weekly COD report and follow up on unpaid monies.

Banking

· Arrange depositing of cheques & postdated cheques.

· Capture postdated cheque details on hotkey.

· Advise banks of details required for cross Border receipts.

· Capture daily customer receipts off Nedbank & FNB statements and process relevant rebates and discounts.

· Recon accounts once the receipts have been captured.

· Contact customer should there be a short payment.

· Record monies collected by agents and reps & notify the relevant managers as per the Cash Collection Procedure

· Capture daily payments off the bank statement.

· File supporting documentation.

Credit Applications

· Load account details onto the system / adjust existing details.

· Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing.

· Notify the customer of their successful application and account number.

· Complete three trade references for management approval

· Load account details onto the system / adjust existing details.

· Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing.

· Notify the customer of their successful application, account number & credit limit.

Monthly Statements

· Print statements on the 1st of the month.

· Remove the chain store, over the border accounts and any accounts that need to be faxed or emailed and hand these to the relevant staff members for distribution.

· Send updated statements to customers when requested.

Overdue / Over Credit Limit Pick Slips

· Check the relevant pick slips against the system.

· Contact customers for payment and release pick slips once payment has been received.

· Release orders

General Accounting Duties

· Update CFC account and journal entries

· Maintain filing system and ensure timeously filing each month.

HR Admin

· Management of the leave form process and loading on VIP.

· Sourcing and screening CV's

· Compile minutes of all HR related Meetings (SHE meetings)

· Email correspondence & Memo's (birthday emails and reminders, out of office notifications)

· Business Cards – control, distribute and re-ordering.

· Completing Dube Access Card Applications

Job Types: Full-time, Permanent

Work Location: In person



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