Creditors Controller

3 days ago

Centurion, Gauteng, South Africa ICTEngage Full time

The Creditors Controller will be responsible to reconcile vendor accounts monthly and ensure that services paid for are
recouped through invoicing the relevant debtor. Escalated queries will be handled by him/her. Maintaining and overseeing
the daily creditors activity and overseeing daily supplier payments.


JOB DUTIES
Reconciliation

• Reconcile vendor accounts monthly.

• Effectivity escalating vendor account queries to Connectivity Manager.

• Liaising with other departments, to ensure queries are brought to a satisfactory conclusion.

• Ensure that services paid for are recouped through invoicing the relevant debtor.

• Escalate billing queries to the Billing Controller on the above mentioned timeously within timeframes given.
Invoicing

• Capture assigned rebate supplier invoices on a monthly basis and prepare payment request for rebate sign off.

• Assist Creditors Administrator with capturing supplier invoices and preparing payment requests when necessary.

• Review and sign off on all supplier invoices and payment requests prepared by Creditors Administrator.
Rebates

• Prepare and send monthly rebate schedules for resellers and business partners and within timeframes given.

• Assist with queries received regarding rebates.
Payments

• Capture of creditor payments daily on Absa online for authorisation.

• Add new and maintain existing beneficiaries on Absa on-line platform.

• Prepare international payment requests and send through to the Group Financial Manager.
Reconciliations

• Ensure all payment requests are completed and signed of in line with supplier payment terms.

• Ensure payments are made in line with the agreed payment terms.

• Ensure all supplier invoices are captured in line with bookkeeping deadline.
Query resolution

• Resolve supplier account as escalated by Creditors Administrator or escalate advance queries to the Group Financial
Manager where applicable.

• Maintain effective working relationships with clients and with employees, whilst adhering to financial policies and
procedures.

• Maintain clear communication channels between the Finance department and all other departments in the company.
Filing / Administration

• Add new and maintain existing supplier master files.

• Compile and maintain accurate client record keeping through an organized filing system.

Other duties

• Perform additional duties as instructed by the Group Finance Manager.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• At least 2+ years' experience in the same or similar role in the creditors/debtors department

• Grade 12

• Solid understanding of basic bookkeeping and accounts receivable principles

• Good understanding and working knowledge of Xero Accunting

• Fully computer literate with MS Office skills

• Strong administration skills

• Excellent time management skills

• Systematic thinking

• Ability to stay calm under pressure

• Be able to work independently and accurately

• Demonstrate sound work ethics

• Good telephone skills

• Effective verbal, written and listening communication skills

• Ability to calculate, post and manage accounting figures and financial records

• Accuracy

• Excellent attention to detail

• Deadline driven

• Highly motivated
OTHER

• Complies with the company's vision, policies and procedures.

• Performs other tasks as assigned by the Group Financial Manager.

• Applying the principle of privacy and confidentiality to all work practices.

• Job Description may be reviewed from time to time as deemed necessary by management.

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