Stock Administrator

1 week ago

Bloemfontein, Orange Free State, South Africa Salesworx Full time R40 000 - R60 000 per year
Job Description
Area of Responsibility

To ensure the accurate and efficient receipt, handling, distribution, and transfer of consignment and bought stock, supporting both internal operations and external field teams. Maintaining inventory integrity through system updates (Syspro, Qwix), supporting Sales Consultants with consignment discrepancies, coordinating inter-branch stock movements, and assisting with packaging and administrative functions as required. Ensuring the safe, timely, and efficient delivery of goods and equipment to customers while maintaining the highest standards of vehicle care and compliance with company procedures.

Logistics, inter-branch communication & load management
  • Ensure all loads are secured throughout the delivery process, and goods/equipment are protected at all times;
  • Collaborate with the Storeman/Warehouse Supervisor to ensure the correct correlation of goods and necessary paperwork for daily deliveries;
  • Manage dispatch of consignment stock to Sales Consultants or branches, including urgent or overnight deliveries;
  • Work closely with Customer Support teams at all branches to ensure smooth stock flow and communication
Vehicle maintenance, compliance & safety
  • Conduct regular checks on company vehicles to ensure they are in good working condition and safe to operate (e.g., tyre checks, batteries, oil, water, etc.) in accordance with SOP;
  • Ensure the interior and exterior of the vehicle are kept clean, including regular washing and cleaning of the engine for inspections;
  • Report any mechanical or electrical faults immediately to the Branch Manager.
  • Observe and adhere to all traffic laws and regulations, ensuring safe driving practices at all times;
  • Report any accidents, injuries, or damages caused by or to the vehicle to the Branch Manager immediately
Compliance & Administrative tasks
  • Adhere to internal systems and administrative procedures, ensuring all records are kept accurately (e.g., vehicle maintenance, fuel receipts, travel logs);
  • Ensure invoices and Proof of Delivery (POD) documents are signed and checked correctly;
  • Assist with packaging and labelling duties during staff absence or high-volume periods;
  • Provide general admin support related to inventory and logistics;
  • Keep up-to-date with necessary vehicle documentation, including timely renewal of license disks.
Professionalism & customer interaction
  • Communicate with customers in a professional and effective manner, ensuring a positive customer experience;
  • Ensure you are always dressed in accordance with the company's dress code, representing the company image
Operational efficiency
  • Timely loading and offloading of delivery vehicles in accordance with company procedures;
  • Pay tolls, parking fees, and other necessary charges in line with company policies.
Backup & additional responsibilities
  • Provide backup support to the Branch Storeman as needed, ensuring smooth operations within the branch;
  • Perform any other tasks related to the position, as required by management.
Kit control
  • Scanning & management of kits;
  • Picking, checking and packing after hours as and when needed.
Stock management & support
  • Receive consignment and bought stock, including external vehicle inspections and logging;
  • Perform accurate stock transactions on Syspro and Qwix (e.g., put aways, SCTs, B5 transfers, return receiving);
  • Allocate consignment stock to Sales Consultants and ensure boot stock for hospital use is dispatched with correct documentation;
  • Assist Sales Consultants with post-hospital consignment checks and resolve discrepancies;
  • Coordinate stock checks and transfers for EVAR and TEVAR cases across branches
Requirements

Qualifications
  • Grade 12 (Matric), or alternatively 2years of relevant experience is a minimum requirement;
  • Valid driver's license is a requirement.
  • Experience required
  • Previous experience of at least 1-2 years in Warehouse / Logistics is essential;
  • Experience in a Medical Environment preferable;
  • Strong Communication Skills;
  • Experience with stock management advantageous;
  • Experience with Syspro & Qwix favourable;
  • Good physical health and eyesight and ability to drive as well as physical strength to load, unload, etc.
Skills and Competencies
  • Proficiency in MS Office applications, MS Word and Outlook is essential;
  • Proficiency in Syspro and Qwix;
  • Excellent communication skills (verbal and written) especially in English;
  • Excellent organizational skills;
  • Accuracy is essential;
  • Team player;
  • Ability to work under pressure and meet deadlines;
  • People skills;
  • Energetic, focuses and committed to get the job done to the best of their ability.
#LI-KT1

Benefits

Basic Salary

50% medical aid and provident fund contribution.

#LI-KT1

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