Risk and Security Adminstrator

Permanent

Thekweni

Overview
We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
The purpose of this role is to provide efficient administrative and operational support to the Risk and Security Department. The incumbent ensures the effective coordination of CCTV monitoring, assist in access control management, and record-keeping to maintain a safe and secure environment. This role also supports the Senior Investigator with reporting, incident documentation, and liaison with internal teams and service providers to ensure compliance with security protocols.
Key Responsibilities

• Provide full administrative support to the Security Department, ensuring smooth day-to-day operations and maintaining an efficient flow of information between team members and management.
• Monitor and manage CCTV footage, maintaining detailed logs and assisting with reviewing footage for investigations or incidents as required.
• Assist in coordinating maintenance and servicing of all security equipment, including CCTV systems, alarms, and access control devices, and track service reports or maintenance schedules.
• Assist in compiling, updating, and filing incident reports, ensuring that all security-related documentation is accurate, up to date, and easily accessible.
• Support the Security Manager with administrative tasks such as preparing weekly and monthly security performance reports, incident summaries, and compliance documentation.
• Handle communication with internal departments, external contractors, and service providers to ensure security protocols are upheld and maintenance issues are promptly addressed.
• Track and capture data related to CCTV performance, ensuring that accurate records are maintained for audits or reviews.
• Ensure confidentiality and discretion when handling sensitive security information and reports.
• Provide administrative assistance during emergency drills, security investigations, and audits as required.

Key Relationships

Internal

• Employees.

External

• Customers, Contractors, and Service Providers.

Qualifications And Experience
Qualifications, Skills and Experience Required for the Job

• Grade 12 as a minimum requirement.
• Computer literate.
• A minimum of 2–3 years' experience in an administrative role, preferably within a security, facilities, or operations environment.
• Experience in data capturing, report compilation, and document management.
• Exposure to CCTV monitoring, access control systems, and incident reporting will be advantageous.
• Experience liaising with internal departments and external service providers to coordinate maintenance or security-related tasks.
• Formal training or certification in office administration, security administration, or a related field would be an added advantage.

Skills and Competencies

• Strong administrative and organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.
• Basic understanding of security systems, including CCTV operations, access control, and alarm monitoring.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Attention to detail and a methodical approach to record-keeping and report preparation.
• Excellent verbal and written communication skills to effectively interact with internal stakeholders, external service providers, and visitors.
• Problem-solving and analytical skills to assist in identifying irregularities or potential security concerns.
• Ability to work independently and as part of a team within a fast-paced, security-sensitive environment.
• Flexibility and adaptability to respond to changing priorities or emergencies.
• Customer service orientation with a focus on maintaining professionalism when dealing with employees, contractors, or visitors.
• Knowledge of health, safety, and security compliance requirements will be advantageous.

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you