Procurement Assistant

Reports to:
Reports to

Head of Procurement & Logistics

Last updated

December 2025

Company overview

Red Fox Group is a collective of three integrated but specialised divisions:

Red Fox Create

Our fabrication and industrial design studio for retail displays, brand environments, custom objects, kiosks, structures, bars and physical installations.

Red Fox Connect

Our brand identity, creative strategy, content and design division, shaping brand worlds and communication systems.

Red Fox Consult

Our commercial strategy and FMCG advisory division, focused on route-to-market, pricing, portfolio design, pack architecture and commercial clarity.

Each division works independently and collaboratively, depending on project needs.

Together, we bring strategy, creativity and commercial intelligence under one roof.

Purpose of the role

The Procurement Assistant plays a crucial role in supporting the procurement team by handling administrative tasks, supplier coordination, and procurement data management. This position requires strong attention to detail, organizational skills, and the ability to manage multiple procurement-related responsibilities efficiently. The Procurement Assistant will assist in obtaining supplier quotations, updating procurement records, monitoring stock, and ensuring accurate documentation of procurement transactions.

Experience & Qualifications

Educational Requirements:

• Diploma or degree in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.

Key Responsibilities

1. Procurement & Supplier Coordination

• Supplier Sourcing & Communication
• Assist in sourcing and communicating with suppliers and vendors to obtain quotations, datasheets, and product specifications.
• Maintain confidentiality of supplier information and handle procurement data with discretion.
• Follow up on outstanding purchase orders to ensure timely deliveries.
• Assist in updating and maintaining the approved supplier list in compliance with ISO standards.
• Cost Analysis & Price Comparisons
• Compare supplier pricing against company costings to ensure the best value.
• Assist in tracking and reporting on cost fluctuations and procurement savings.
• Identify cost-saving opportunities through effective sourcing and negotiations.
• Updating Internal Procurement Database
• Maintain and update the internal procurement system, ensuring supplier details, pricing, and procurement history are accurate.
• Ensure procurement records comply with ISO and company policies.
• Update and manage the electronic components bible, ensuring all component details are current.

2. Stock Control & Inventory Support

• Stock Monitoring & Reporting
• Assist in conducting daily, weekly, and monthly stock counts.
• Work closely with the warehouse and procurement teams to verify stock levels and report discrepancies.
• Track and monitor outsourced components, ensuring delivery schedules align with procurement timelines.
• Inventory Optimization
• Assist in tracking inventory turnover rates and support procurement strategies to optimize stock levels.
• Help identify slow-moving stock and recommend actions to minimize excess inventory.

3. Procurement Documentation & Compliance

• Invoice Processing & Record-Keeping
• Assist in processing purchase orders, supplier invoices, and delivery notes.
• Ensure all documents are correctly stamped, signed, and verified before processing.
• Maintain accurate records of procurement transactions, ensuring compliance with company policies.
• Procurement System Management
• Input and update procurement details in Paradigm (or other ERP systems) for tracking and reporting.
• Regularly review procurement records to ensure data accuracy and completeness

4. Cost Estimation Collaboration

·

Build strong integration with the Cost Estimation Team

o
  
Ensure SLA's are in place, preferred suppliers vetted and regularly updated, and supplier relationships maintained

o
  
Negotiation with suppliers to meet BOM requirements

o
  
Ensure Cost Estimators have up-to-date access to supplier pricelists and supplier listings

Key Skills and Competencies

Technical Skills:

·

Proficiency in Microsoft Excel
(pivot tables, formulas, and data analysis).

·

Experience with

procurement software (e.g., Paradigm, SAP, or other ERP systems)
.

·

Strong

data entry, record-keeping, and reporting skills
.

·

Knowledge of

ISO procurement standards
and best practices in supplier management.

Soft Skills:

·

Strong organizational and time-management skills
to handle multiple procurement tasks.

·

Excellent

attention to detail and accuracy
in record-keeping and cost tracking.

·

Good

communication and interpersonal skills
to interact with suppliers and internal teams.

·

Ability to

multitask and work under pressure
in a fast-paced environment.

·

Proactive problem-solving approach and ability to adapt to procurement challenges.

Experience Requirements:

·

Min 3 years of experience
in procurement, purchasing, or supply chain coordination.

·

Experience in

supplier management, cost tracking, and procurement documentation
is preferred.

Salary
Salary

·
Market related commensurate with qualifications and experience

Submit your CV, together with a strong motivational letter that ensures your CV gets seen Please email:

We thank all applicants for their interest; however, only shortlisted candidates will be contacted for further evaluation.

• Red Fox Create is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.