Finance Officer

7 days ago

Newcastle, KwaZulu-Natal, South Africa Newcastle University Full time £27 319 - £28 831 per year

Salary: £27,319 to £28,031 with progression to £29,588 per annum (pro rata)

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 03 December 2025

The Role

Newcastle University Business School is seeking a motivated and highly diligent Finance Officer to join our Professional Services Team.

You will have responsibility for maintaining all operational aspects of the Schools accounts, ensuring all School income and expenditure is accurately processed and reported upon and providing financial advice and assistance to colleagues within the School.

You will possess excellent organisation, interpersonal and communication skills, and will be passionate about providing a consistently excellent level of service. You will have demonstrable work experience in a comparable setting, with the ability to use initiative and apply judgement. You will have a working knowledge of relevant systems, in addition to comprehensive working knowledge of Microsoft Office packages.

This is a part-time opportunity working 15 hours per week (0.4FTE) over two days (normally Thursday and Friday) as part of a job share. 

For informal enquiries regarding the role, please contact Stephanie Gibson, Head of Professional Service (Research) email

Newcastle University Business School is located in Newcastle City Centre and at the gateway to the Newcastle Helix, a £350million partnership between Newcastle University, Newcastle City Council and Legal and General, where business meets Science.

Home to 4000 students, Newcastle University Business School is one of an elite group of Business Schools worldwide to hold triple accreditation from the three internationally recognised accreditation bodies: AMBA, AACSB, and EQUIS. This places the School in the top business schools worldwide and is testament to our reputation for Teaching and Research. Our vision is to be globally renowned for the Future of Work and developing students for a future they can shape.

For more information about Newcastle University Business School, please visit our website

To apply, please attach your CV and a cover letter that demonstrates how you meet the essential criteria for the position, as outlined in the Person Specification of the Job Description. Any requested additional documents required as part of your application, should be included within the same file as your cover letter. The total file size must not exceed 10MB.

Key Accountabilities

Undertake purchases on accounts within the School ensuring that transactions are recorded accurately and efficiently in compliance with all relevant internal and external regulations (e.g. VAT)Undertake sales activity to receive income into the School. Preparation of accurate and timely invoices in accordance with VAT regulationsReceive, check, process and record fee and expense claims, complying with internal accounting procedures and external regulations (e.g. VAT) and resolving queries where requiredReceive and log requests for advances, advising colleagues in line with University financial regulations. Receive, check and reconcile claims. Prepare supporting School statements for consideration and approval by Head of SchoolWork with Finance Officer/Business Partner to set-up and monitor School accounts, reconciling School budget spreadsheets with SAP reports to ensure accurate financial reportingWork with Finance Officer/Business Partner to produce regular and ad-hoc reports of School income and expenditure to budget holders, to include specific bespoke reporting to support School monitoring requirements, for example Equality, Diversity and Inclusion, Accreditation, Research Excellence Framework etcAct as point of contact for all internal and external queries relating to School accounts, liaising where necessary with School Professional Services colleagues, budget holders, vendors, customers and the Faculty & University accounts teamSet up new vendors and customers as and when required in liaison with Procurement office and the finance sales teamMaintain accurate and up-to-date records in preparation for audit and accreditation in strict compliance with all applicable data protection legislation e.g. GDPRAny other duties within the scope and general nature of the grade which may be required from time to timeBriefing of other professional services colleagues in financial administration so they are able to assist and provide cover as required

The Person 

Knowledge, Skills and Experience

High degree of literacy and numeracy skillsHigh degree of IT skills and experience of using various IT systemsStrong communication skills, both written and verbalDemonstrable work experience in a similar role and/or comparable settingExperience of using financial systemsFamiliarity with the SAP financial system (Desirable)

Attributes and Behaviour

Communicates effectively, using appropriate tools and methods tailoring content of communication to the audience, changing style, tone and format appropriatelyPlans workload and tasks in a systematic way, ensuring all activities are completed on time using systems and tools to ensure records and audit trails are clear and up to dateEmbraces change, reviewing and revising plans to meet with changing demands, is flexible and has an adaptable approach to workingWorks collaboratively with others, plays a positive role in teams and establishes and builds good working relationshipsDelivers a high quality service to both colleagues and customers, demonstrating attention to detail and a positive attitudeHas good problem solving skills with the ability to use their own initiativeHas an aptitude for picking up new systems and processes quickly and applying them to their work

Qualifications

Grades A-C in English Language and Mathematics at GCSE or equivalent level qualification(s) plus experience in a similar role, or substantial work experience in a similar setting

Desirable

AAT qualified (Association of Accounting Technicians) or equivalent 

Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 28847

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