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RPO Recruitment Coordinator

2 weeks ago

Johannesburg Metropolitan Area, South Africa Afrizan People Intelligence Full time R300 000 - R450 000 per year

We're looking for an organised and proactive RPO Recruitment Coordinator to join our internal team, embedded at one of our key client sites. This role is ideal for someone who thrives in a fast-paced, detail-driven environment and enjoys supporting end-to-end recruitment processes without the pressure of sales targets.

You'll play a critical role in ensuring a seamless experience for candidates, hiring managers, and recruiters - keeping processes running smoothly, documentation up to date, and communication professional.

This position combines administrative precision, RPO coordination excellence, and stakeholder support, forming the backbone of our recruitment operations.

Key Responsibilities

RPO Recruitment Coordination and Administration

  • Coordinate interview scheduling and candidate communication across multiple roles.
  • Manage administrative processes for permanent and temporary/contract placements.
  • Maintain applicant tracking systems (ATS) and update candidate records accurately.
  • Support recruiters with document verification, background checks, and compliance tracking.
  • Collate candidate feedback, track recruitment metrics, and prepare weekly status reports.
  • Liaise with internal stakeholders to ensure recruitment documentation is audit-ready.
  • Provide administrative support across recruitment campaigns, hiring events, and internal projects.
  • Coordinate the end-to-end Job Treasury process.
  • Maintain and update job alerts on job boards such as PNet, Career Junction, and others.
  • Ensure all processes are executed efficiently, accurately, and on schedule.

Screening and Compliance

  • Conduct background checks including qualification verification, ITC, and criminal record checks.
  • Assist with professional reference checks and validation of required documentation.
  • Ensure compliance with company, client, and legislative requirements.

Reporting, Marketing, and Client Support

  • Compile and deliver Management Information (MI) and recruitment reports as required.
  • Prepare marketing materials, gifts, and collateral for client meetings and internal events.
  • Assist with research assignments, gifting, birthdays, and internal team activities.

Database and CV Management

  • Type, format, and maintain high-quality CVs for recruiters.
  • Maintain the CV typing register and track progress accurately.
  • Upload CVs onto client portals and job board platforms.
  • Complete and process placement requisition forms with appropriate approvals.

System and Record Keeping

  • Maintain filing systems including job spec files, temporary staff records, and team documentation.
  • Ensure accurate and up-to-date input on the ATS and internal databases.
  • Manage inbound candidate and client queries promptly and professionally.
  • Submit weekly/monthly reports and ensure all deliverables are met.

Ad Hoc Tasks and Projects

  • Assist with junior-level temporary recruitment as needed.
  • Support team projects, research, and recruitment-related assignments.
  • Provide CV typing support during peak recruitment periods.

Key Requirements

  • Matric (essential); HR/Business Administration qualification advantageous.
  • 2–4 years' experience in a recruitment coordination or administration role (agency experience preferred).
  • Strong administrative and organisational skills with excellent attention to detail.
  • Confident communicator with professional written and verbal skills.
  • Proficient in MS Office (Word, Excel, Outlook); experience with ATS systems advantageous.

Key Competencies

  • Strong attention to detail and accuracy.
  • Excellent organisational and time management skills.
  • Ability to follow instructions and deliver under pressure.
  • Adaptable, proactive, and comfortable in a fast-paced environment.
  • Collaborative team player with a service-oriented mindset.
  • Strong interpersonal and stakeholder management skills.
  • Process-driven, meticulous, and passionate about people operations.

Ideal Candidate Profile

  • Thrives in a structured, dynamic environment.
  • Keen to grow within HR and recruitment operations.
  • Suited to early-career professionals seeking stable exposure in a corporate recruitment environment.
  • Values precision, consistency, and strong team culture.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.

Application Unsuccessful Disclaimer:

If you do not receive feedback within two weeks of your application, please consider it unsuccessful. Keep an eye on our website and other career sites for future opportunities.