Admin Clerk

We are looking for a detail-oriented and reliable Admin Clerk  to join a dynamic farming operation. This part-time role is ideal for someone with strong organisational skills, a proactive mindset, and a genuine interest in supporting both administrative and financial functions within an agricultural environment.

Key Responsibilities

Data Capture

• Capture milk volumes, cow numbers, calvings, and other operational metrics on 4th Quadrant

• Submit monthly Eskom meter readings

Human Resources Support

• Organise and maintain employee files

• Develop and manage documentation checklists

• Assist with employment contracts

• Support coordination of Health & Safety and Employment Equity meetings

• Capture timesheets and payroll-related data

Invoices & General Administration

• Sort and file invoices alphabetically

• Follow up on outstanding invoices

Credit & Insurance

• Assist with credit applications and insurance claims

Diesel Usage Reporting

• Maintain diesel usage data via the SFP App

• Prepare data for SARS submissions

• Monitor and report on fuel consumption trends

Vehicle Services & Licensing

• Track vehicle hours/kilometres via the SFP App

• Schedule vehicle servicing with service providers

• Ensure all vehicles are licensed and records kept up to date

Ordering & Supplies

• Place orders for feed, diesel, and fertiliser

Filing & Records Management

• Maintain up-to-date financial and administrative filing systems

• Assist with archiving of records

Accreditation Support

• Assist with agricultural accreditations such as GlobalG.A.P. and SIZA

Requirements

• Strong administrative and accurate data capture skills

• High attention to detail with the ability to work independently

• Proficiency in Microsoft Word and Excel

• Good communication and organisational skills

• Previous experience in a farming or agricultural environment will be advantageous